What are the responsibilities and job description for the Administrative Assistant position at Titan America?
Overview
Titan America, LLC, is a leading environmentally and socially progressive heavy building materials company located in the eastern United States. Titan America is part of the TITAN Group, an independent, multi-regional producer of cement and other related building materials. Our products include cement, aggregate, ready-mixed concrete and fly ash beneficiation. TITAN Group has a record of continuous growth since its establishment in 1902. It has expanded its production and distribution operations into 13 countries, employing more than 5,500 people. Our products protect human life and personal property, improve the quality of life, generate economic prosperity and connect society.
Success begins with hiring the right people to partner with us as we grow and develop our business. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.
Titan America has an immediate opening for an Administrative Assistant at its facility in Sterling, VA. This position will provide high levels of customer service and cross functional support to the NOVA organization and will report to the General Manager at Sterling, VA.
Responsibilities
Responsibilities:
- Provide full cycle administrative support for business initiatives, including coordination of projects, and training activities
- Compile, scan, and validate delivery tickets, manage the parked report, investigate back charges, maintain accounting records
- Receive goods and update systems, verify product/service received against purchase order, reconcile discrepancies
- Provide assistance with inventory and reconciling variances
- Serve as a resource to answer employee or customer questions, providing customer service, problem resolution, and assistance
- Approve, code, and submit departmental invoices for payment
- Produce regular reports and analysis to inform management on major KPI’s
- Assist with SAP, QC, and other system data entry
- Support Dispatch with order taking and accurate order entry into the dispatch system
- Perform clerical duties including correspondence, mail sorting, maintaining filing system to ensure an audit ready stance
- Prepare and assist managers with presentation materials, coordinate meetings/travel to include reservations and arrangements
- Provide excellent customer service and interact effectively with all levels of the organization
- Attend meetings to record, transcribe, and distribute minutes
- Responsible for coordination of company meetings, reservations,
- Assist in special projects and other related duties as assigned
Qualifications
Required Skills:
The ideal candidate should demonstrate
- Strong verbal and written communication skills, a continuous improvement mentality, ability to understand and satisfy the needs of the customer, a professional attitude, high levels of energy, and the ability to adapt quickly, be flexible, and manage change effectively
- Excellent planning, organizational abilities, strong attention to detail, able to multitask and prioritize competing requirements
- Ability to work with limited supervision to complete work assignments, under tight deadlines
- Advanced computer proficiency and knowledge of MS Office including Word, Excel, PowerPoint and Outlook
- Ability to build effective spreadsheets and analyze data through visual presentations
- Bachelor’s degree and one to two years’ experience or any equivalent combination of education and experience
Working Environment
- Work in a team environment, strong coordination with others to achieve goals and objectives, and assist others with other duties as required
- Ability to pass pre-employment processes including criminal background check and drug screen
- Display a professional and courteous attitude to co-workers, supervisors, and the general public
Position offers a competitive salary and comprehensive benefits package (medical, dental, vision, life and matching 401K).
Titan America is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
Interested, qualified applicants please submit resume online at the Titan America Careers page at www.titanamerica.com.