Office Manager

Medical Practice Manager - Tinsley Surgical, PA , Vein, Vascular, and General Surgery

We are a leading private vascular surgery practice committed to providing excellent patient care, advanced vascular and vein treatments, and a welcoming, patient-first environment. We are seeking an experienced Office Manager to join our team and perform critical administrative functions, including surgery scheduling, billing, and human resources. The Practice Manager will play a key leadership role in the daily operations of the vascular surgery practice, ensuring smooth patient flow, efficient back-office operations, and strong team coordination. This position requires hands-on experience with Athena Health software, as well as a working knowledge of medical billing, surgical scheduling, and human resources functions.

Key Responsibilities:

• Oversee and manage daily administrative operations of the vascular surgery office.
• Coordinate surgery scheduling with hospitals, surgical centers, and anesthesia providers.
• Manage the medical billing and revenue cycle, including claims submission, payment posting, patient collections, and insurance follow-ups.
• Oversee human resources duties, including hiring, onboarding, payroll coordination, benefits administration, and staff management.
• Maintain compliance with all regulatory requirements and payer policies.
• Ensure accurate documentation and use of Athena Health software for scheduling, billing, and patient records.
• Support physicians and clinical staff to optimize workflow, access, and patient experience.
• Prepare financial and operational reports for practice leadership.
• Assist with problem-solving, process improvements, and staff training as needed.

Qualifications:

• Minimum 3–5 years of medical office management experience, preferably in a surgical or specialty setting.
• Strong experience with Athena Health software is required.
• Solid knowledge of medical billing, coding, insurance verification, and collections.
• Understanding of human resources processes and employment regulations.
• Excellent organizational, communication, and leadership skills.
• Ability to manage multiple tasks, prioritize effectively, and solve problems independently.
• High level of professionalism and commitment to patient-centered care.
• Bachelor’s Degree in Healthcare Administration, Business Administration, or equivalent is preferred.

We offer a generous compensation package including: competitive pay commensurate with experience, paid time off/holidays, group health insurance, and retirement plan (401K). If you have a solid work history, are dependable and enjoy working in a professional working environment, please submit your resume and a brief cover letter outlining your relevant experience and why you would be a great fit for this role. We look forward to hearing from you!

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Ability to Commute:

• Wilmington, NC 28403 (Required)

Ability to Relocate:

• Wilmington, NC 28403: Relocate before starting work (Required)

Work Location: In person