Administrative Assistant

Job Description

Timmons Group is currently seeking an experienced Administrative Assistant to join our Ellicott City, MD office location. The Administrative Assistant is a fast-paced support position for multiple groups that requires someone who can multi-task and organize well.

Timmons Group is a values-based organization with a compelling and focused vision for explosive growth. The successful candidate will enjoy a tremendous opportunity to impact the culture and effectiveness of their group.

Essential Duties and Responsibilities of a successful candidate include but are not limited to:

• Create unforgettable first impressions for clients, employees and anyone who visits our office
• Provide unrivaled client support to our internal clients:
  • Assist with meeting coordination, set up, and presentation prep
  • Prepare letters to clients and Letters of Agreement
  • Coordinate with governmental agencies regarding plan and permit processing
  • Prepare and process change orders
  • Assist in the preparation of proposals and contracts, as necessary
  • Prepare, proofread, format, copy and bind various job specifications and reports
  • Work with accounting and Project Manager to coordinate monthly billings to clients as well as financial project reports for Project Managers
  • Order office supplies and ensure proper inventory is maintained
  • Maintain copier and printing operations (ensuring toner, paper, etc. are stocked at appropriate levels)
  • Assist in events planning for firmwide employee events as well as group and client events
  • Manage shipping, receiving, local deliveries and pick ups
  • Oversee office organization, filing system and archiving processes
  • Work with other team members as a support service to accomplish daily tasks

Skills/Requirements of a successful candidate include but are not limited to:

• Must have excellent customer service, organizational, written and verbal communication skills 
• Ability to anticipate, as well as demonstrate and possess a high level of creativity, adaptability and initiative
• Must have an exceptional attention to detail and ability to problem solve
• Must have in depth knowledge in all Microsoft office applications
• Must have the ability to multi-task and prioritize workload, juggling tasks such as answering phones, greeting and directing visitors, managing shipping and deliveries and coordinating meetings and office events
• High school diploma or equivalent
• Ideal candidates will have previous experience in a professional office setting that required customer service, answering phones etc.
• Meeting planning and/or event coordination experience is a plus

Additional Information

The requirements listed are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are looking for high energy, creative, flexible, patient, self-starters who are willing to work at a dynamic pace. Candidates must share a commitment to our company’s Vision, Mission and Shared Values.

Timmons Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected Veteran status.

Timmons Group is a full-service engineering and technology firm recognized nationally as a “Best Firm to Work For” by CE News. With over 15 offices throughout the Mid-Atlantic and Southeast, we provide civil engineering, environmental, economic development, GIS/geospatial technology, landscape architecture, and surveying services to a diverse client base. As one of Engineering News Record’s (ENR) Top 500 Design Firms for over 30 years, we are dedicated to being an employer of choice and providing our people with the best resources, technology, and culture to help them thrive in an engaging career development setting. For more information, visit www.timmons.com.

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