Office Manager

Job Description

Title: Office Manager

Location: Selma Al

Reports To: Plant Manager

Supervises: None

Works independently or with minimal supervision 95% of the time.

Job Summary:

The Office Manager (OM) must have a mindset of excellence toward helping employees work safely and productively. The OM handles the day-to-day operations of the human resource functions and duties. The OM has responsibility in the following functional areas: Microsoft Dynamics GP, safety, benefits, recruiting, submitting hours for payroll, regulatory compliance, customer service, logistics and general employee services. The OM should have a mindset focused on making C&L Tiling and its subsidiaries the company of choice for customers and employees.

Responsibilities:

• Value and support an environment that encourages safe behavior and quality performance by commitment to education, awareness, and employee involvement.
• Provide administrative support and information to the management team
• Handle the day-to-day operation of the HR office and logistics
• Answer phone calls, return phone messages, and respond to HR or any other inquiries
• Maintain I-9, pre-employment/random testing and applicant files
• Manage new-hire and termination process with all employees
• Create and maintain personnel files
• Administration of benefits to include notification of employee eligibility, enrollment, counseling, resolving issues and termination along with Plant Manager and assist with administering Workers Compensation and FMLA
• Customer service, order entry, walk in customer, etc..
• Coordinate with truck drivers and outside carriers to maintain flow of product and customers’ needs
• Update inventory when needed
• Coordinate with yard personnel for inventory and loading of trailers.
• Sending updates of production to pertinent personnel throughout the company
• Assist with wage garnishments and unemployment claims
• Filing as needed for maintaining confidential employee files, vendor invoices, and BOL’s
• Perform other miscellaneous duties as required

Requirements/Qualifications:

• Proactive mindset focused on eliminating risk for employees and the company.
• Consistent attention to detail, accuracy, and confidentiality
• Ability to establish effective rapport with employees and customers
• Above average competency in verbal and written communication skills
• Proven ability to effectively apply Microsoft Outlook, Word, Excel and Microsoft Dynamics GP

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Office management: 3 years (Required)

Ability to Commute:

• Selma, AL 36701 (Preferred)

Ability to Relocate:

• Selma, AL 36701: Relocate before starting work (Preferred)

Work Location: In person

Salary : $21