What are the responsibilities and job description for the Legal Advertising Coordinator position at Times Media Group?
Legal Advertising Coordinator (In-Office Role)
Location: Englewood, CO
About Times Media Group
Times Media Group is a leading multimedia company operating across Phoenix, Tucson, Denver and several Southern California metro markets. We serve diverse communities through a network of trusted local publications, both in print and online. Our legal advertising department plays a critical role in facilitating public notices for law firms, government entities and businesses, ensuring all required publications meet statutory guidelines and deadlines.
About the Role
As a Legal Advertising Coordinator, you will be responsible for managing the intake, processing and execution of legal notices across Times Media Group’s Colorado publications. This is a full-time, in-office position based in Englewood, CO.
You will work closely with attorneys, paralegals, municipalities and other clients to ensure legal ads are placed accurately, published on schedule and documented properly. This role requires a high level of organization, attention to detail and the ability to manage time-sensitive deadlines tied to legal requirements. Success in this position is defined by accuracy, reliability and consistent communication.
Key Responsibilities
- Respond to inbound legal advertising requests via phone and email
- Coordinate the intake, formatting and placement of legal notices across appropriate publications
- Ensure all notices meet publication standards and legal compliance requirements
- Manage publication schedules and deadlines tied to court and statutory requirements
- Prepare and distribute affidavits of publication in a timely manner
- Coordinate billing and invoicing for all legal advertising activity
- Maintain accurate records of notices, publications and client communication
- Communicate clearly with clients regarding deadlines, requirements and publication status
- Work with internal teams to ensure ads are published correctly and on schedule
Why You’ll Love Working With Us
- Join a stable and growing media company with a strong presence in the communities we serve
- Work in a structured, team-oriented office environment
- Be part of a process-driven role that plays an essential function in legal and public notice publishing
- Collaborate with experienced team members who value accuracy, accountability and support
Why We’re Excited About You
- You are highly organized and detail-oriented
- You communicate clearly and professionally in writing and over the phone
- You are comfortable managing multiple deadlines and prioritizing time-sensitive work
- You follow processes carefully and take pride in accuracy
- You are dependable and consistent in execution
- You enjoy working in a structured, operational role
Qualifications
- At least 1 year of administrative, account service or customer service experience
- Strong written and verbal communication skills
- Exceptional attention to detail and time management
- Ability to manage multiple deadlines in a fast-paced environment
- Comfortable learning internal systems for ad entry, scheduling and billing
- Positive attitude and team-oriented mindset
What We Offer
- Company-sponsored health insurance (Medical, Dental, Vision)
- Paid vacation and holidays
- 401(k) retirement plan
- A supportive culture built around trust, accountability and community impact
How to Apply
Apply via Linkedin or send your resume and a brief summary of your qualifications to: Zac@TimesLocalMedia.com