Payment Applications Clerk

About Master Roofing Solutions

Master Roofing Solutions (MRS) is a trusted partner for roofing and solar solutions serving custom and production homebuilders across the region. We deliver quality, reliability, and innovation on every project while maintaining precision, professionalism, and proactive communication from planning through installation. Our team operates with full accountability and a commitment to continuous improvement.

Position Summary

The Payment Applications Clerk is primarily responsible for cash application and maintaining accurate accounts receivable records. This role ensures all payments are applied promptly and accurately, supports daily cash reporting, and resolves discrepancies to maintain clear receivable balances. The position partners closely with billing, collections, and accounting teams when payment errors or mismatches arise.

This is a detail-oriented, individual contributor role focused on accuracy, timeliness, and accountability.

Key Responsibilities

Cash Application & Deposits

• Review PNC bank account daily and record ACH payments into the MRS Received Payments spreadsheet

• Enter all deposits (ACH and checks) into the cash receipts journal

• Deposit checks and prepare daily deposit summaries for management

• Apply payments to invoices in Sage Intacct, researching remittance details through SupplyPro, Hyphen Wallet, or project billing packets

Reporting & Reconciliation

• Send daily deposit total reports

• Prepare weekly and month-end deposit summaries

• Maintain organized documentation of receipts for corporate credit card reconciliation

• Ensure unapplied cash items are researched and resolved timely

Compliance & Documentation

• Review SupplyPro for unconditional final liens and ensure lien releases occur only after payment is received

• Escalate billing discrepancies to the appropriate billing specialist for resolution

• Maintain clear, audit-ready documentation

Success Metrics

• 99% accuracy in cash application

• Payments applied within two business days of deposit

• Deposit reporting delivered daily, weekly, and monthly on schedule

• Unapplied payments researched and cleared within established timelines

• Compliance maintained on all lien release procedures

Strategic Contribution

• Support the Assistant Controller in maintaining accurate AR balances

• Recommend improvements to payment application workflows

• Assist with process enhancements to reduce unapplied cash

Qualifications

Education & Experience

• High school diploma or equivalent required; Associate degree preferred

• 1–2 years accounting or cash application experience preferred

Technical Skills

• Proficiency with ERP/accounting systems (Sage Intacct preferred)

• Familiarity with SupplyPro, Hyphen Wallet, or similar builder portals

• Intermediate Excel skills (spreadsheets, reconciliations)

• Strong attention to detail and problem-solving ability

What’s In It for You 

• $22-25/hr
• Full benefits package — Medical, Dental, Vision, 401k, and PTO
• Supportive team culture built on communication, reliability, and recognition
• Full-time, W-2 employment 

What It Takes to Succeed 

• Strong attention to detail and follow-through

• Ability to work independently and manage multiple deadlines

• Clear written and verbal communication

• Professional judgment and accountability