Children's Ministry Coordinator

Children’s Ministry Coordinator

Department: Children, Youth, and Family
Reports To: Children, Youth, and Family Ministry Director
Wage and Hour (FLSA) Status: Non-exempt (Hourly)
Employment Status Classification: Part-Time (15–20 hours/week)
Ministry Classification: Commissioned

Apply at: www.timberwoodchurch.org/careers

Position Purpose

The Part-Time Children’s Ministry Coordinator handles the administrative execution, weekly logistics, and operational setup for children from birth through 5th grade. Working under the direct supervision of the Children, Youth and Family Ministry Director, this role ensures smooth Sunday and midweek environments, manages volunteer leader scheduling, and organizes ministry resources.

Faith, Character & Ministry Expectations

• Demonstrates active personal faith in Jesus Christ and alignment with Timberwood Church’s mission, vision, core beliefs, values, governance and leadership culture.
• Endorse and support the Church Covenant and Statement of Faith as stated in the Timberwood Church Constitution.
• Engages fully in the life of the church, participating in mandatory staff meetings, spiritual formation, prayer, worship, strategic planning sessions, team spiritual retreats, and staff soul care check-ins.
• Support the traditional evangelical theology for which Timberwood Church stands.

Primary Responsibilities & Essential Duties

• Weekly Program Execution: Oversee classroom setup, supply distribution, and check-in logistics for Sunday morning and midweek children’s activities.
• Volunteer Coordination: Maintain volunteer leader rosters, coordinate monthly scheduling, and support and empower leader check-in on ministry days.
• Curriculum & Supply Preparation: Prepare, organize, and distribute weekly curriculum materials and craft supplies.
• Safety & Compliance: Help process background checks, monitor child safety policy compliance, and maintain accurate attendance records.
• Event Logistics: Provide administrative and logistical support for special events such as Vacation Bible School and seasonal family gatherings.
• Outreach & Family Engagement: Organize age appropriate activities (e.g. local park meetups, school partnerships, service days) that extend children’s ministry beyond the church walls.

Qualifications & Competencies

• Education & Experience: 1–2 years of administrative, logistical, or children’s ministry experience.
• Skills & Knowledge: Strong organizational and time-management skills. Experience with Google Workspace (Docs, Sheets, Drive) and basic office applications.
• Relational & Operational Capabilities: A warm, hospitable demeanor when interacting with volunteers, children, and families.

Special Responsibilities & Requirements

• Children & Safety: Direct involvement with children from birth through 5th grade. Must strictly enforce child protection protocols, maintain accurate attendance records, and enforce secure check-in/check-out procedures.
• Confidential Information: Access to sensitive family contact records, background check verification results, and emergency medical information requiring strict confidentiality.
• Church Property & Equipment: Responsible for care, storage, and inventory of church supplies, teaching tools, and classroom spaces.
• Financial Access: No direct financial management, handling of cash, or purchasing authority beyond standard supply orders pre-approved by the Ministry Director.
• Background Check & Safety Training: Completion of a comprehensive background check and completion of MinistrySafe Safety Training are required.
• Driving: May occasionally require driving for official ministry errands, event logistics, (subject to a valid driver's license and background/driving record check)

Work Schedule & Physical Demands

• Work Schedule: Hours: Part-time, 15-20 hours per week.
• Availability: Requires presence on Sunday mornings and designated midweek ministry times, with flexible office hours during the week for administrative preparation.
• Special Events: Availability for occasional weekend or evening events (e.g., Vacation Bible School, seasonal programs) as agreed upon in advance.
• Physical & Environmental Demands:
• Frequent standing, walking, bending, lifting, computer use and active participation in children ministry environments. Ability to lift up to 30 lbs or with responsible accommodations (supplies, games, classroom setups).
• Work is split between a standard office environment and active church classroom/fellowship spaces.
• Specific vision abilities required by this job include close vision for reading documents and computer screens.

Pay: $22.50 - $25.00 per hour

Work Location: In person

Salary : $23 - $25