What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Tilus Business Services Inc?
Job Title: Administrative Assistant / ReceptionistLocation: Paramus, NJ (In-Office)
Job Type: Full-Time / Permanent (with extended hours during peak tax season)Job Summary
We are looking for a sharp, organized, and welcoming Administrative Receptionist to join our fast-paced tax practice in Paramus, NJ. You will be the face and voice of our firm, managing the front desk and keeping our operations running smoothly. This role requires excellent multi-tasking skills, a professional demeanor, and the ability to stay calm and efficient under pressure—especially during our peak tax season (January through April).Key Responsibilities
Client Reception: Warmly greet clients arriving for tax preparation appointments or document drop-offs, ensuring a professional and welcoming experience. Call & Appointment Management: Answer multi-line phones, screen and route inquiries, take detailed messages, and manage calendars to schedule tax consultations.
Tax Document Intake: Carefully accept, log, and organize sensitive client financial documents (W-2s, 1099s, ID copies) ensuring complete accuracy and strict data privacy. Administrative Support: Assemble completed tax returns for client pickup or mailing, coordinate electronic signatures (e-file authorizations), process client invoices, and handle scanning, filing, and copying.
Office Flow: Maintain a clean, professional reception area, track office and coffee supplies, and distribute incoming daily mail and courier packages.Qualifications & Requirements Experience: Minimum of 1–2 years of reception or office administration experience (prior experience in a CPA firm, tax office, financial services, or legal practice is highly preferred).
Skills: Strong computer proficiency, including Microsoft Office (Word, Excel, Outlook). Quick learner for specialized tax portal or document management software. Communication: Exceptional verbal and written communication skills with a clear, professional telephone manner.
Organization & Detail: Outstanding attention to detail, strong multi-tasking skills, and the ability to prioritize tasks in a fast-paced environment. Confidentiality: Absolute commitment to maintaining strict client confidentiality and handling sensitive financial data securely.
Availability: Reliable attendance is critical. Must be willing and able to work extra hours or select Saturdays during peak tax season (Jan 15 – Apr 15).If interested, please email your resume to:aureasulit@tilustax.comSalary: $18-25 an hour depending on experience.Thank you
Pay: $18.00 - $25.00 per hour
Expected hours: No less than 37.0 per week
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Work Location: In person
Salary : $18 - $25