Operation Manager

Operations Manager / Executive AssistantLocation: Central Florida (Hybrid Remote) Salary: $40,000–$50,000 Benefits Company: Tiki King LLCAbout Tiki KingAt Tiki King, we’re on a mission to keep the boat afloat, the vibes positive, and the operations running smoother than a frozen piña colada. We take our work seriously—but ourselves? Not so much.If you love organization, can roll with a bit of chaos, and thrive in a fun, lively work environment with opportunities to travel to some truly beautiful places, you might be our next team member.Tiki King is a nationally recognized tropical theming builder based in Merritt Island, Florida. We handle primarily commercial projects across the country and around the globe.Who You AreYou’re a highly organized, tech-savvy operations wizard who isn’t afraid of juggling multiple tasks. You enjoy helping busy people stay on track, thrive in fast-moving environments, and can gracefully handle a leader in a fast-paced environment. You can laugh, hold your own, and keep things moving.You're flexible, reliable, and understand that sometimes the day may start with a 7 am call and wrap with a quick follow-up at 6 pm. You’re calm under pressure, patient with busy brains, and have a good sense of humor.Maintain order within the company, manage the office, and keep the Owner from forgetting something important—this job is basically your Olympics.What You’ll Do Operations manager / Executive Assistant rolesDuties will include, but not limited to:Keeping business files organized and current,Xero / Quickbooks / or other accounting software,Scheduling,Profit and Loss Reports,Payroll,( Gusto )New hire management (employee search, interviews, and onboarding),Document preparation (Google Sheets)Inventory managementPermitting/InspectionsVendor correspondenceMaterial ordering and shippingBusiness Social Media platforms (Facebook, Instagram, Google, etc.)Company website management (Wix)Creating new customer and employee files (electronic and hard copy files)Business vehicle maintenance recordsBusiness insurance (workers' compensation, liability, employee driving) currentAssisting the Owner with day-to-day operationsPurchasingpaying invoicesEstimating (Checking Spreadsheet Numbers )Ordering materialscreate and work with Excel spreadsheetsMake travel arrangementsNew product procurementETCQualified Candidates should have some construction knowledge. In addition, it would be a plus if candidates had some experience with Bluebeam or other take-off software. Must have experience working with Excel & Google Sheets.Specific pay details will be discussed with the right candidate.This position is a hybrid situation.Manage Owners' email (yes, all of it)Organize and maintain the Owner's calendar, including travel and local job attendance.Follow up on due dates, keep the Owner aware of appointments, commitments, contacts, and upcoming deadlinesCommunication & CoordinationAnswer incoming company phone callsManage relationships, accounts, and policies with suppliers and insurance companiesServe as the calm, friendly point of contact for day-to-day company administrative mattersAssist Owner with random requests (ordering gear, placing orders)Administrative & Financial SupportHandle accounts payable: receive and pay invoices from suppliersHandle accounts receivable: prepare and send invoices and manage collectionsHandle vendor registration and eSignature processes, including vendor applications, document submissions, contracts, lien waivers, warranty letters, etc.Request insurance certificates as required per jobOnboarding new Employees & SubcontractorsSupport with overseeing the operations email inboxOperations & SchedulingWork alongside our Superintendent to schedule our Crew membersBook travel and manage trip logistics for the owner, superintendent, business development team, and crew membersHelp maintain a healthy, positive, and well-organized digital workplacePersonality & Work StyleConfident enough to speak upAble to navigate a sometimes chaotic environment with graceFlexible with hours and availabilityTechnical SkillsYou must be proficient with:Google CalendarGoogle Drive & Google SheetsTrello (or a similar task management software)General digital organizationChatGPT and AI toolsWhat You Get$50–60k annual salary2 weeks PTO 8 paid company holidaysAccess to employee benefitsTechnology stipendA hybrid-remote role (must be located in the Orlando area or in Brevard County)The chance to work with a fun, energetic team where no two days are the sameJoin the Tiki King FamilyIf you’re reliable, adaptable, organized, and ready to bring some sunshine to our operations—grab your virtual coconut cup and apply. We’d love to have you help keep the Owner (and the rest of us) on track!

Salary : $40,000 - $50,000