What are the responsibilities and job description for the Billing & Accounts Coordinator position at Tiger Fuel, Inc.?
The Billing & Accounts Coordinator is responsible for managing customer invoicing, refinery bill verification, billing accuracy, and customer account support for a fuel transport company. This role ensures timely and accurate invoicing, verifies refinery charges, assists customers with billing inquiries, and provides weekly financial reporting to support profitability and cash flow management. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced fuel distribution environment.
Customer Billing & Invoice Management
- Prepare and draft customer invoices for next-day deliveries
- Review invoice documentation for accuracy and completeness before processing.
- Verify customer information, pricing, quantities, and supporting documentation prior to invoice issuance.
- Ensure all invoices are processed in accordance with company procedures and customer agreements.
- Review refinery bills daily for accuracy and completeness.
- Verify refinery charges are billed to the correct customer accounts.
- Investigate and resolve billing discrepancies, missing charges, or incorrect allocations.
- Maintain accurate records of refinery costs and related customer invoices.
Account Support & Financial Analysis
- Serve as a primary point of contact for customer billing inquiries.
- Assist customers with questions regarding invoices, refinery charges, payments, and supporting documentation.
- Provide timely and professional responses to customer concerns.
- Coordinate with internal departments to resolve billing-related issues.
- Prepare and distribute weekly refinery billing reports.
- Reconcile refinery bills with corresponding customer invoices.
- Analyze gross profit margins by comparing refinery costs to customer billing revenue.
- Track customer payment activity and identify accounts where refinery bills have been paid before customer payment is received.
- Assist management in monitoring cash flow and customer payment trends.
- Provide reporting and insights to support operational and financial decision-making.
Qualifications
- High school diploma required; Associate's degree in Accounting, Finance, Business, or related field preferred.
- Experience in billing, invoicing, accounts receivable, accounting support, or fuel industry operations preferred.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Excel and accounting or billing software.
- Strong organizational and time management skills.
- Excellent customer service and communication abilities.
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $45,000 - $55,000