Bookkeeping & Office Administrator

Job Description

Tidewater Valve, LLC is seeking a highly dependable and seasoned Bookkeeping & Office Administrator to join our busy small office environment. This is a crucial, long-term position for a detail-oriented professional who can efficiently manage daily financial records and provide essential administrative support. We value stability, resourcefulness, and exceptional organizational skills.

Key Responsibilities

Bookkeeping & Financial Administration (Core Focus)

• Accounts Payable (AP): Manage full-cycle AP, including processing and recording invoices, handling vendor inquiries, and scheduling payments.
• Accounts Receivable (AR) Support: Daily review of customer invoices and processing purchase order confirmations to ensure billing accuracy.
• Reconciliation: Perform invoice reconciliation and manage credit card order entry and reconciliation tasks.
• Reporting: Prepare daily and weekly financial reports using company workbooks and proficiency in Microsoft Excel.
• ERP System: Utilize the Oracle NetSuite ERP system for all financial transactions and record-keeping (Knowledge of NetSuite is highly beneficial).
  
  

Administrative & Office Support

• Front Office Duties: Professionally greet customers and vendors, manage multi-line phone calls, and handle incoming/outgoing mail and email correspondence.
• Document Management: Maintain organized physical and electronic filing systems, ensuring all financial and client records are secure and easily accessible.
• General Support: Assist the team with various administrative projects, leveraging strong skills in Microsoft PowerPoint and overall office organization.
  
  

Qualifications

• Experience: 10 years of verifiable, full-charge Bookkeeping and Administrative Assistant experience, preferably in an industrial or small business environment.
• Software: Must be proficient in Microsoft Excel.
• ERP Knowledge (Highly Preferred): Working knowledge or experience with Oracle NetSuite ERP system is extremely helpful.
• Professional Attributes: Must be highly conscientious, dependable, punctual, and possess strong decision-making and problem-solving capabilities.
• Work Style: Resourceful team player with strong multitasking and direction-following skills, seeking a stable, long-term employment opportunity.
  
  

Company Description

Tidewater Valve and Fitting Inc. is a small business located in Virginia Beach. We are a distributor of commercial pipe, valve and fittings as well as tools, safety, abrasives, adhesives and MRO supplies.

Tidewater Valve and Fitting Inc. is a small business located in Virginia Beach. We are a distributor of commercial pipe, valve and fittings as well as tools, safety, abrasives, adhesives and MRO supplies.