Clinical Research Patient Recruiter

Position Summary 

The Clinical Research Recruitment Coordinator is responsible for identifying suitable patients to be enrolled in clinical research trials while conducting the highest quality research and following the highest ethical and regulatory standards of care.  As part of this position, the individual should possess exceptional communication and interpersonal skills, a deep understanding of clinical trials and have health care knowledge. 

 
Major Duties and Responsibilities   

• Understand clinical trials and specific requirements of each study to effectively develop recruitment strategies necessary for successful enrollment of trials. 
• Identify, contact and schedule suitable patients for Clinical Trials, ensuring the potential candidates meet the eligibility criteria. 
• Exceptional communication and interpersonal skills, a deep understanding of assigned clinical trials and a passion for healthcare are essential for effectively explaining the procedures and benefits of clinical trials to patients.  
• Maintain thorough records of all recruitment activities and patient information by entering and updating the status of all potential subjects in the appropriate Excel sheets, portals and/or databases as required. 
• Working closely with the Physicians, Clinical Research Coordinators and other team members to meet recruitment targets and adhere to ethical standards 
• Effectively navigate Electronic Medical Systems and databases to assess patient eligibility. 
• Work with the Marketing Department to develop advertising and other informational materials to be used in subject recruitment. 
• Assess eligibility of potential subjects through review of medical records, screening interviews, and discussion of patient status with physicians and nurses. 
• Organize study equipment and supplies. 
• Attend meetings required by research sponsors; some travel and overnight stays may be required.  
• Enroll patients in clinical studies, ensuring that informed consent is obtained and documented in accordance with all applicable regulatory and ethical requirements at the federal, state, and local levels. 
• Schedule subjects for appointments or procedures as required by study protocols. 
• Order the drugs and/or devices necessary for studies. 
• Dispense medication and/or medical devices, calculate dosages, and provide instruction for patients as necessary. 
• Handling lab specimens which may include blood, urine, vaginal fluids, joint aspirants, sputum or others, as required for the trials. 
• Competent in the processing, and labeling of specimen tubes, filling out requisitions, working with dry ice, storing and shipping lab specimens as required.  
• Collect and maintain study data, which may be either electronic and/or printed, depending on the study. 
• Obtain subject follow-up information and communicate with health care providers and subjects as necessary. 
• Prepare and maintain records of study activities, including case report forms, drug dispensation records, and regulatory compliance. 
• Prepare and maintain study-related protocol worksheets, procedural manuals, adverse event reports, institutional review board documents, and progress reports. 
• Record adverse events and side effect data and confer with investigators regarding the reporting of events to oversight agencies. 
• Track enrollment status of subjects, document causes of dropout, and document efforts to contact subjects. 
• Become familiar with relevant electronic medical records and HIPAA law and comply with these. 
• Monitor studies to ensure compliance with protocol design. 
• Monitor studies to ensure compliance with federal, state and local regulations and TPMG's ethical policies. 
• Prepare for and participate in audits conducted by study sponsors, federal agencies, and specifically designated review groups.  
• Maintain contact with sponsors to schedule and coordinate site visits and answer questions about all issues with records or data. 
• Participate in training and quality assurance programs. 
• Ability to work well independently and with a team. 
• Ability to refocus attention easily after multiple interruptions and remain organized despite multiple paper charts being utilized at the same time.  
• Using your own transportation to purchase dry ice for laboratory specimen shipments and taking the packages to USPS, UPS, and or FedEx for delivery as needed. 
• Willing to perform work related tasks off-site when necessary. 
• Willing and eager to learn new things. 
• Other duties as assigned. 

Knowledge, Skills and Abilities 

• Knowledge of appropriate medical terminology. 
• Knowledge of appropriate email etiquette and effective communication. 
• Ability to work flexible scheduled hours as defined in the job offer and to use time effectively. 
• Ability to determine appropriate course of action in more complex situations. 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to manage multiple and simultaneous responsibilities. 
• Ability to read and understand oral and written instructions and follow written protocols. 
• Ability to manage data, prepare spread sheets, and apply mathematical concepts such as probability, statistical inference, and basic concepts of algebra and geometry to practical situations. 

Education / Training / Requirements 

• Bachelor’s degree or qualified healthcare professional (LPN, RN, etc.)  
• Healthcare and patient care experience is highly desired. 
• Legible handwriting is a requirement. 
• Phlebotomy experience desired but not required. 
• GCP certification, IATA certification, desired but not required for consideration. 
• Current driver’s license and reliable vehicle  
• Certification by the Association of Clinical Research Professionals (ACRP) or similar organization is preferred but not required. 
• Ability to learn new tasks and apply skills and knowledge to various work activities.  

Physical Demands 

• Ability to stand and walk for long periods of time. 
• Ability to sit for extended periods of time. 
• Ability to climb or balance for limited periods of time. 
• Ability to occasionally reach, bend, stoop and lift up to 50 lbs. * 
• Ability to grasp and hold up to 25 lbs.* 
• Ability to hear normal voice level communications in person or through the telephone. 
• Ability to speak clearly and understandably.  
• Ability to taste and smell. 
• Ability to look at a computer screen for many hours of the day. 

Success Factors 

• Alignment with Company Mission and Core Values 
• Excellent Time Management/Organized 
• Open Communication/Positive 
• Goal Driven 
• Excellent Customer Service 
• Juggles Multiple Priorities 
• Accuracy and Attention to Detail 
• Accomplished in word processing and worksheet utilization 

All statements are essential functions of the position unless identified as non-essential by an asterisk (*).