Office Administrative Assistant

Job Overview

Tiburzi Builders & Restoration is seeking a reliable, organized, and professional Office Administrative Assistant to support our daily office operations.

We are a construction, restoration, and mitigation company that works with residential and commercial clients, insurance companies, adjusters, vendors, and field technicians. Our projects include water damage mitigation, fire damage, mold, asbestos, storm damage, reconstruction, pack-outs, and insurance claim-related repairs.

This position is ideal for someone who is detail-oriented, comfortable working in a fast-paced office environment, and able to communicate professionally with clients, insurance representatives, vendors, technicians, and office staff. The ideal candidate must have a college degree, strong organizational skills, and the ability to manage multiple tasks while keeping project documentation accurate and up to date.

Duties

• Answer and respond to phone calls, emails, and client inquiries in a professional manner.
• Assist with daily office operations, scheduling, project coordination, and follow-up.
• Communicate with clients, insurance adjusters, vendors, subcontractors, and field technicians.
• Organize and maintain project files, photos, contracts, estimates, invoices, reports, and digital records.
• Update internal trackers, Google Drive folders, job files, and office systems.
• Assist with documentation related to mitigation, reconstruction, asbestos, pack-out, contents, and insurance claim projects.
• Help prepare, review, and organize invoices, estimates, job notes, reports, and supporting documents.
• Follow up on pending documents, approvals, payments, claim updates, and project status.
• Assist with data entry and administrative tasks using Microsoft Office, Google Workspace, QuickBooks, and other office software.
• Support communication between the office team and field technicians to help keep projects organized and moving forward.
• Maintain a professional, organized, and efficient office environment.

Skills

• College degree required.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a busy office environment.
• Professional phone etiquette and customer service skills.
• Basic computer skills, including Microsoft Office, Google Workspace, email, and digital filing systems.
• Experience with QuickBooks, invoicing, estimates, or billing is preferred.
• Ability to learn internal systems, trackers, and project management procedures.
• Ability to follow instructions, work independently, and communicate clearly with the team.
• Experience in office administration, customer service, construction, restoration, insurance claims, or project coordination is preferred but not required.
• Bilingual English/Spanish is a plus, but not required.

Compensation

• $22.00 per hour

Schedule

• Full-time

In-person position

Pay: $22.00 - $23.00 per hour

Work Location: In person

Salary : $22 - $23