What are the responsibilities and job description for the Purchase coordinator position at TIA MEDICAL SPA?
Job Title: Purchasing Assistant
We are seeking a detail-oriented and proactive Purchasing Assistant to support our sourcing and production operations. This role will assist with purchase order processing, vendor coordination, material tracking, and cross-functional collaboration to ensure timely delivery of raw materials and smooth production flow. Candidates with 2–3 years of experience in a coordinator or administrative role are encouraged to apply; training will be provided.
Major Responsibilities
- Prepare and process purchase orders for raw materials, including fabrics and trims
- Request lab dips (L/D), review bulk shipment samples, and provide comments or approvals
- Review fabric and trim consumption reports for accuracy and alignment with production needs
- Communicate daily with domestic and international vendors as needed; monitor order status and coordinate shipping to ensure on-time delivery to factories
- Update purchase orders, shipping documents, and inspection reports in fabric/trim WIP systems
- Organize, label, and maintain material and trim samples
- Match purchase orders with invoices and shipping documents for payment processing
- Collaborate cross-functionally with Production, Shipping, and PD/Sample teams to support operational goals
- Work closely with the Production Manager and Shipping Manager to ensure material readiness and timeline adherence
Requirements
- Bachelor's degree required
- 2–3 years of experience in a coordinator, office assistant, or administrative role (training provided)
- Experience in women's or juniors' knitwear is a plus
- Proficient in Microsoft Excel and Outlook
- Strong organizational skills with excellent attention to detail
- Sound judgment and ability to manage multiple priorities
- Strong verbal and written communication skills
- Solid interpersonal skills; enjoys working cross-functionally across departments
- Ability to thrive in a fast-paced, startup environment
- Self-motivated, detail-oriented, and demonstrates a strong work ethic
Benefits
- Medical, Dental, and Life Insurance
- Paid Sick Leave and Paid Vacation
- 401(k) Plan
- Additional benefits per company policy
Job Type: Full-time
Pay: $ $40.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $40