Operations & Accounting Manager

Operations & Accounting Specialist | Full-time · On-site

Operations | Bookkeeping | AP/AR | Government Compliance | Training Provided

About us

Located in Golden in the CoorsTek business park, we're a small business that takes pride in doing things the right way. Founded in 2006, Ti Training provides simulation systems to first responders and related organizations across a variety of sectors and industries.

Our team is close-knit and collaborative — everyone pitches in, knows each other by name, and takes ownership of their work. As we continue to grow, we're looking for a detail-oriented, dependable specialist to support our day-to-day operations and accounting functions.

About the role

This is a task-focused position that touches multiple areas of the business. You'll receive hands-on training across all aspects of the role; we're not expecting you to know everything on day one. What we are looking for is someone who is organized, eager to learn, and takes pride in getting the details right. Over time, you'll become a key resource for our team and a point of contact with customers, vendors, and outside agencies. The position has three primary areas of responsibility within the areas of operations and bookkeeping or accounting.

Operations:

Candidate will be responsible for processing new customer orders, communicating orders to team, maintaining order information, determining custom aspects of orders, placing purchase orders for relevant needs, monitoring stock product needs, communicating with customer and troubleshooting issues as they arise. In this capacity, Candidate will manage internal and external communication (both customer and vendor), updating internal systems with all relevant data.

Bookkeeping/Accounting:

Candidate will be responsible for entering Purchase Orders into QuickBooks, as well as processing any relevant online orders through vendor portals. In addition, candidate will have daily, weekly, monthly and quarterly bookkeeping/accounting responsibilities, including but not limited to assisting with customer sales order and invoice entry, assisting with Accounts Receivable processing, and other accounting duties to be assigned as applicable.

Registrations and Compliance:

Candidate will be responsible for processing customer-based vendor registration forms, providing documentation to prospective customers as required, maintaining a database of filing requirements, renewals, and other key compliance related deadlines along with managing the relevant portal access. In addition, most of our customers are city, state, or federal agencies. As such, experience navigating their requirements and related web portals is a plus. Lastly, a high proficiency with Microsoft Office applications and editing in Adobe Acrobat is a necessary component of the position.

What you'll do

• Act as the hub for orders, communicating with customers, vendors, and our staff to ensure all aspects of the order process run smoothly
• Process purchase orders and update internal system to manage various aspects of large customer orders
• Assist with accounts payable and accounts receivable transactions
• Perform day-to-day bookkeeping tasks including reconciliations, and quarter close process
• Coordinate with internal teams to gather information and keep operations moving smoothly
• Correspond and interact with government agencies including tax authorities, licensing and permitting boards, labor and employment agencies, and regulatory bodies
• Follow established processes and procedures, flagging issues when they arise
• Support general office and administrative tasks as needed

What we're looking for

• Experience with bookkeeping and accounting tasks, accounts receivable and accounts payable
• Reliable, organized, and able to manage multiple tasks
• A positive attitude and willingness to be trained — we'll invest in getting you up to speed
• Aptitude for technology and understanding of computer components, as well as proficiency with computers and office software; QuickBooks experience preferred but not required
• No prior experience with government agencies is required — we will train you on our specific processes and expectations in this area
• Strong attention to detail and a commitment to accuracy
• Comfortable following established processes and asking questions when something is unclear

Required Skills

• Professional Communication Skills
• Microsoft Office Proficiency
• Adobe Acrobat Proficiency
• Experience with Web Portals a plus
• City, State, and Federal Agency Interaction Experience a plus

Candidates who would like to be considered for an interview should review our website and send a cover letter (through ZipRecruiter using the apply / messaging functionality) detailing why they think they might be a good fit for the position.