MedSpa Front Desk Coordinator

Overview
We are seeking an energetic and detail-oriented MedSpa Front Desk Coordinator to join our vibrant team. In this pivotal role, you will be the welcoming face of our medspa, ensuring every client receives exceptional customer service from the moment they walk through the door or call in. Your organizational skills and positive attitude will help create a smooth, efficient environment that promotes client satisfaction and operational excellence. This paid position offers an exciting opportunity to be part of a dynamic healthcare and beauty setting, where your administrative expertise and passion for wellness will shine.

Duties

• Greet clients warmly upon arrival, ensuring a friendly and professional first impression
• Manage multi-line phone systems to schedule appointments, answer inquiries, and provide information
• Maintain accurate client records using computer skills, including data entry and filing in electronic systems
• Coordinate appointment scheduling and calendar management for providers using Google Workspace or similar tools
• Handle office management tasks such as filing, proofreading documents, and managing correspondence
• Support customer service efforts by addressing client questions, providing support, and ensuring a positive experience
• Assist with office tasks like bookkeeping using QuickBooks or other accounting software, along with general clerical duties such as typing and document organization
• Maintain cleanliness and organization of the front desk area to ensure a welcoming environment
• Demonstrate excellent phone etiquette while managing appointment confirmations and follow-ups
• Managing front desk assistants time, time off
• Performs related work as required.

Qualifications

• Proven office management or administrative experience in a medical setting preferred
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent customer service skills with a friendly demeanor and professional phone etiquette
• Knowledge of clerical tasks such as proofreading, filing, and calendar management is essential
• Familiarity with office equipment including multi-line phones and office management software preferred
• Ability to handle confidential information discreetly while maintaining accuracy in record-keeping

Join us to be part of an inspiring team dedicated to enhancing clients’ well-being through exceptional service. We value energetic professionals who thrive on organization, communication, and making every client feel valued. This role offers the chance to develop your administrative skills within a supportive environment committed to your growth.

Pay: From $16.00 per hour

Work Location: In person

Salary : $16