Executive Assistant

Job title

Executive Assistant

Reports to

Director of Operations

Job purpose

Provides high-level administrative support and assistance to the administrative team which includes the President and CEO, Chief Strategy and Development Officer (CSDO), and Director of Operations. Must be a great communicator with excellent interpersonal skills; detail oriented, organized, punctual, and have ability to multi-task. Knowledge of the organization’s activities, services, and operations is paramount to the position.

Duties and responsibilities

Primary Responsibilities

• Act as the point of contact for administrative team for employees, clients, and external partners.
• Manage information flow in a timely and accurate manner from staff to administrative team.
• Answer incoming calls for administrative team; provide information, screen, and direct calls appropriately in a timely manner.
• Manage administrative team’s internal calendars.
• Make travel and accommodation arrangements for administrative team.
• Assist with completing and turning in routine paperwork for administrative team.
• Input information and maintain various databases that Thrive utilizes.
• Copy, collate and assemble items for organization informational packets, monthly reports, and mailings, as needed.
• Proofread copy for grants, reports, presentations, and other internal and external communications materials.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, emails, reports, and other documents for administrative team.
• Maintain comprehensive and accurate records.
• Organize meetings for administrative team, including scheduling, sending reminders, and organizing catering when necessary.
• Assist with various projects in support for the administrative team.
• Provide administrative support to the administrative team, as well as other team members, as needed.
• Other duties as assigned.

Qualifications

• Excellent phone etiquette, articulate and courteous to callers
• Courteous, attentive, and professional
• Dependable and takes initiative
• Organized; able to multi-task, set priorities and meet deadlines
• Detail oriented
• Excellent spelling and grammar; carefully proofs own work
• Proficient in MS Office applications (Word, Excel, Power Point, Outlook), database systems, and other common computer applications
• Ability to learn new databases and computer applications quickly
• Outgoing, friendly personality who enjoys working with the public
• Ability to handle confidential information with discretion
• Professional attitude and appearance
• Strong written and oral communication skills that communicate clearly and effectively in a professional manner
• Ability to work effectively with people of all social, economic, racial, and cultural backgrounds

More Information

• Thrive is an EOE.
• Compensation: This is a full-time, hourly position paid at $19.23-21.64/hr, based on experience. Benefits package includes full premiums paid for employee’s medical insurance, IRA contributions, 120 hours of PTO, and paid holidays.

To apply, please submit a resume and cover letter.

Job Type: Full-time

Pay: $19.23 - $21.64 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off

Work Location: In person

Salary : $19 - $22