What are the responsibilities and job description for the Payroll Coordinator position at Three Crosses Regional Hospital?
The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for hospital employees and assists with payroll processing for contracted providers, nurses, and technicians. This role includes preparing reports, maintaining payroll records, reconciling accounts, and responding to payroll-related inquiries. The ideal candidate demonstrates strong analytical skills, confidentiality, and a service-oriented approach to internal customers. Demonstrates a service-oriented approach to inquiries and problem-solving situations. Dedicated to adherence to hospital and government policies, procedures, and regulations.
Primary Duties/Responsibilities:
Prepare and process bi-weekly payroll for all employees, ensuring accuracy of timesheets, leave requests, wage adjustments, and pay differentials.
Process and track pay for contracted providers and contract nurses/technicians.
Review and reconcile payroll records and general ledger accounts, including journal and accrual entries.
Manage and troubleshoot payroll system issues, including coordination of ADP Workforce timekeeping system tickets.
Prepare payroll and contract labor reports, including year-end tax forms for employees and contractors.
Maintain accurate records of federal, state, and local tax withholdings and deductions.
Calculate and process all mandatory and voluntary deductions, including taxes, 401(k), garnishments, and insurance premiums.
Manage 401(k) accounts including enrollments, changes, terminations, loans, and distributions; reconcile deposits and balances.
Monitor all payroll changes submitted by human resources and ensure compliance with hospital policies.
Respond to employee and contractor inquiries regarding pay, deductions, and adjustments in a timely and professional manner.
Collaborate with Human Resources on payroll-related issues and reporting needs.
Prepare and distribute labor productivity reports and maintain accurate tracking.
Provide support to accounting department
Other duties as assigned
Qualifications (Education, Experience, Knowledge, Skills & Abilities):
- Required: High School Diploma or GED
- Preferred: Associates or Bachelor's Degree in accounting, finance, or a related field.
- Required: Minimum of 3 years of payroll experience
- Preferred: ADP Payroll experience in a healthcare setting
- Required: Pass Employee Health Requirements
Strong understanding of payroll processes, accounting practices, and tax laws
Proficiency in Microsoft Office (Excel) and payroll systems
Excellent communication and interpersonal skills
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion
Demonstrated critical thinking, time management, and problem-solving abilities
Must meet Employee Health requirements
Three Crosses Regional Hospital is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law