What are the responsibilities and job description for the Accounts Payable Specialist position at thomsonreuters?
Accounts Payable Specialist
Job Description
Job Summary
The Accounts Payable Specialist oversees the organization's AP function, ensuring accurate, timely, and compliant processing of vendor invoices, payments, and expense reimbursements. This role maintains internal controls, and partners with Finance, Procurement, and other departments to support smooth cash flow operations.
Key Responsibilities:
Accounts Payable Operations
Oversee end-to-end AP cycle: invoice receipt, coding, approval routing, and payment processing
Manage payment runs (checks, ACH, wire transfers) and ensure vendors are paid accurately and on time
Review and approve invoices above delegated authority thresholds
Oversee employee expense reimbursement processing
Manage vendor master data and resolve escalated vendor disputes
Vendor Management
Maintain strong relationships with vendors and internal stakeholders.
Resolve invoice discrepancies, payment issues, and vendor inquiries.
Monitor vendor master data controls and ensure accurate supplier records.
Support vendor onboarding and compliance requirements
Controls & Compliance
Design and enforce internal controls to prevent duplicate payments, fraud, and errors
Ensure compliance with company policy, tax regulations (e.g., 1099 reporting), and audit requirements
Maintain segregation of duties across the AP workflow
Support internal and external audits with documentation and process walkthroughs
Ensure proper recording of liabilities and accruals in accordance with applicable accounting standards.
Reporting & Analysis
Prepare AP aging reports, accrual schedules, and cash flow forecasts related to payables
Resolve outstanding liabilities
Monitor KPIs (invoice processing time, days payable outstanding, exception rates)
Analyze trends and recommend process improvements
Systems & Process Improvement
Manage AP software/ERP systems (e.g., SAP/Ariba etc.)
Identify opportunities to streamline AP processes and improve efficiency.
Lead automation and efficiency initiatives (OCR invoice capture, workflow automation)
Develop and maintain process documentation and standard operating procedures.
Collaborate with IT/Finance on system upgrades or integrations
Cross-Functional Collaboration
Partner with Procurement on the policies.
Work with General Ledger/Controller team on month-end close, accruals, and reconciliations
Serve as point of escalation for vendor and internal stakeholder issues
Work with Internal tax team(s)
Qualifications
Required:
Bachelor's degree in Accounting, Finance, or related field
5 years of accounts payable experience, including 2 years in a supervisory/management role
Strong knowledge of IFRS, AP best practices, and internal controls
Proficiency with ERP/accounting systems and Excel
Excellent leadership, organizational, and communication skills
Preferred:
CPA, CMA, or Master’s Degree in Accounting, Finance, or related field
Experience with AP automation tools, Usage of AI/tools is preferred
Experience in a multi-entity or shared services environment
Key Competencies
Attention to detail and accuracy
Strong communication skills
Problem-solving and process improvement mindset
Strong organizational and time-management abilities.
Strong vendor and stakeholder relationship management
Integrity and sound judgment handling financial transactions
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
The pay range that the employer in good faith reasonably expects to pay for this position is $35-40/hr USD.
This posting is for an existing vacancy.
Our optional benefits can include medical, dental, vision and retirement benefits.
Applications will be accepted on an ongoing basis.
Tundra Technical Solutions (the operator of this Talent Community) is a global leader of contingent talent services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.
Salary : $35 - $40