What are the responsibilities and job description for the Administrative Coordinator - Full Time position at Thomas Jefferson University and Hospitals?
Job Details
The administrative coordinator of the Jefferson Center for Interprofessional Practice & Education provides office management and leadership of special events, as well as support of daily operations of all Center activities. The incumbent is responsible for ensuring faculty, staff, and students are equipped with the tools required to enact the mission of the Center. The administrative coordinator plays a key role in developing and managing relationships with all stakeholders and facilitating achievement of JCIPE’s strategic goals.Job Description
Essential Functions
- Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
- Serves as the primary point of contact for JCIPE, liaising and building relationships across the enterprise to support the Center mission
- Supports the operation of all JCIPE programs and initiatives, including recruitment, development, and delivery
- Organizes all JCIPE events, including leadership of its biennial, national conference for ~200 attendees, overseeing scheduling and correspondence, as well as all logistical components
- Manages JCIPE awards process, establishing a timeline, scheduling review, collating applications, and coordinating communications and publicity
- Coordinates 20 calendars for Center team, employing technological tools for meeting scheduling and execution
- Oversees office supply inventory and meeting and conference room scheduling
- Manages annual room scheduling process for all 15 Center programs
- Coordinates travel plans for all team members
- Completes purchases and reimbursements for Center expenditures and processes Center revenue
- Conducts monthly reconciliation of budget expenditures and revenue
- Assists with meeting preparation and formatting of Center materials
- Maintains confidential records and information
Competencies (Knowledge, Skills, and Abilities Required):
- Effective oral and written communication and relationship-building skills across multiple stakeholder groups
- High level of organization and detail-orientation
- Ability to troubleshoot independently
- Ability to use discretion and appropriately manage confidential information
Minimum Education and Experience Requirements:
Education:
- High school diploma or GED required. Bachelor’s degree preferred.
AND
Experience:
- Minimum of two years of professional experience in a fast-paced educational or clinical environment.
- Event planning experience preferred.
Work Shift
Workday Day (United States of America)Worker Sub Type
RegularEmployee Entity
Thomas Jefferson UniversityPrimary Location Address
130 S 9th Street, Philadelphia, Pennsylvania, United States of AmericaNationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200 undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance.
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