Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team at Thomas Family and Behavioral Health Service. This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the friendly face at the front desk, manage multi-line phone systems, handle administrative tasks with precision, and support various office functions. Your proactive attitude and excellent organizational skills will help create a welcoming atmosphere for clients and colleagues alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
• Manage front desk operations, including answering multi-line phone systems and directing calls efficiently using proper phone etiquette
• Perform data entry, filing, and document proofreading to maintain accurate records and support office workflows
• Utilize computer skills with Microsoft Office, Google Workspace, and other office management software to prepare reports, correspondence, and presentations
• Assist with calendar management and scheduling appointments for staff or executives, ensuring timely follow-up
• Support bookkeeping tasks such as invoicing or basic bookkeeping.
• Handle clerical duties including photocopying, faxing, mailing, and organizing office supplies to keep the workspace organized and functional
• Assisting with social media marketing

Experience

• Previous office experience or administrative support experience is preferred but not required; training will be provided for the right candidate
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
• Demonstrated customer service skills with professional phone etiquette and interpersonal communication abilities
• Bilingual abilities are a plus to assist diverse client needs and enhance team communication
• Experience with medical receptionist duties, including calendar management and patient support, is advantageous but not mandatory
• Personal assistant experience or familiarity with office management tasks such as filing, data entry, proofreading, and bookkeeping will be highly valued

Join us as an Office Assistant where your enthusiasm meets opportunity! We’re dedicated to fostering a supportive environment that values your contributions while helping you grow professionally. If you’re ready to bring energy and efficiency to our team—apply today!

Job Types: Full-time, Part-time, Contract

Work Location: In person