What are the responsibilities and job description for the Senior Accountant position at Thomas College?
Description
Thomas College, located in beautiful Waterville, Maine, is defining what it means to be the College of the Future. With a strong commitment to innovation, career readiness, and community partnerships, Thomas College is consistently ranked by U.S. News & World Report as one of Maine’s top colleges for social mobility. Our distinctive Guaranteed Job Program™, accelerated undergraduate degrees, and flexible graduate programs empower students to advance faster in business, entrepreneurship, education, technology, applied STEM, and arts & science fields. At Thomas, belonging isn’t a buzzword; it’s a promise. We create a supportive, welcoming environment where every student is seen, valued, and prepared to thrive in a rapidly changing world. For more information visit Thomas.edu.
Position Overview
Thomas College is seeking a detail-oriented and collaborative Senior Accountant to support the financial operations of the College. This position plays a critical role in ensuring the accuracy, integrity, and timeliness of financial reporting and is actively involved in month-end close, reconciliations, audit preparation, and financial analysis. The Senior Accountant will also support grant accounting, compliance, and process improvements across the institution.
Key Responsibilities Include:
Financial Accounting & General Ledger Management
- Maintain the general ledger and ensure accurate recording of financial transactions
- Prepare journal entries and monitor revenue and expense activity
Month-End Close, Reconciliations & Reporting
- Perform monthly close processes, including account, bank, and balance sheet reconciliations
- Prepare financial reports and assist with financial statement preparation
Grant Accounting & Restricted Funds
- Track and report on grant-funded activity and ensure compliance with donor and regulatory requirements
- Monitor grant budgets and expenditures in collaboration with program managers
Audit, Compliance & Regulatory Reporting
- Support annual audits and prepare schedules and documentation
- Assist with regulatory reporting including Form 990, IPEDS, FISAP, and other required filings
Budgeting, Forecasting & Analysis
- Assist with budget development and financial forecasting
- Analyze financial data and provide recommendations to improve performance
Systems & Process Improvement
- Support financial systems, chart of accounts maintenance, and asset management
- Participate in system upgrades and process enhancements
Collaboration & Support
- Partner with departments across campus to provide financial guidance and resolve discrepancies
- Provide training and support on accounting processes and systems
Required Qualifications
- Bachelor’s degree in Accounting, Finance, or related field required, Master’s preferred
- 3–5 years of progressive accounting experience
- Strong knowledge of GAAP and financial reporting
- Experience with month-end close and reconciliations
- Proficiency in Microsoft Excel and accounting systems
- Excellent analytical, organizational, and communication skills
Preferred Qualifications
- Experience in higher education or non-profit accounting
- Grant accounting experience and familiarity with Uniform Guidance (2 CFR Part 200)
Benefits
Thomas offers a competitive benefits package to include:
Medical insurance, dental insurance, life insurance, disability insurance, 6% 403(b) matching plan, paid vacation, paid sick leave, thirteen paid holidays, on-site gym, meal discounts, and free tuition for employees, spouse, and dependent children.
How to Apply
Interested applicants should submit a cover letter, resume, and names of three professional references. Please include an email address on your application materials.