Automotive Accounting Clerk

Description

Position Information: The full time Accounting Clerk will be accounts payable, daily deposits, and invoices as well as processing sales for dealerships.

Areas of Emphasis:

• Exemplify the Thomas Automotive Core Values: Positive, Trustworthy, Motivation, Compassion, and Dedication
• Maintain high ethical standards when dealing with customers, coworkers, vendors.
• Put safety first. Must adhere to all safety policies, procedures, and personal protective equipment requirements and standards.
• Understand the Thomas Core Focus of “Bringing Integrity to the Automotive Industry” and “Building Trust and Confidence through Exceptional Service”
• Learn, Understand, and incorporate the Thomas philosophy of doing business into all daily activities related to customer and coworker relationship management
• Be a great team member.
• Successfully Maintain the following accountabilities
• Manage accounts payable
• Maintain and order office supplies for the corporate office
• Complete corporate office daily deposit
• Maintain Nvoicepay system
• Process sales, use, and tie tax payments

Duties and Responsibilities:  

• Greet every customer, every day
• Maintain high ethical standards when dealing with customers, co-workers and vendors
• Put safety first. Adhere to all Safety Policies, Procedures and Personal Protective Equipment standards
• Check all invoices and obtain appropriate payment approval
• Post miscellaneous invoices to general ledger
• File Accounts Payable invoices and payments
• Prepare accounts payable checks on monthly basis
• Prepare miscellaneous accounts payable checks on a weekly basis
• Print all accounts payable reports and maintain all accounts payable files
• Reconcile statement and the ledger making sure that payments are consistent with dealership schedules
• Communicate cash requirements for payable dates to the staff accountants
• Print open purchase order reports and maintains purchase order system
• Request any copies of outstanding invoices from vendors to be approved by department managers
• Analyze vendor accounts
• Update vendor information as needed and maintains Nvoicepay System
• Answer all vendor inquiries
• Purchase office supplies for department
• Remit sales, use, luxury, and tire tax payment and reporting
• Record 1099 information for vendors
• Prepare 1099 information at year-end
• Fill in for other positions as needed or directed by management
• Assist with related special projects as required
• Maintain a safe and clean workspace, as well as ensuring the entire facility is orderly, clean and free of hazards

Requirements

Qualifications: Accounting degree and/or five years of experience in an accounting position. preferred. Ability to read and comprehend instructions and information. Working knowledge of dealership documents. Excellent communication skills. Professional personal appearance. Will be trained on dealership computer systems.

Working Conditions: Will work at a desk in an office setting for most duties. Will spend several hours a day analyzing dealership records, posting accounts, and performing other types of submissions and reconciliations.

Note: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).

Thomas Automotive is an equal opportunity employer.