Founding Recruiting Coordinator - Upto $140k base plus Equity

Founding Recruiting Coordinator - Upto $130k base plus Equity

Frontier AI Lab | Palo Alto (Hybrid)

There is no recruiting operations function here yet. No scheduling playbook. No candidate experience framework. No onboarding workflow. No ATS hygiene standards. No metrics dashboard.

That's the job.

We're a frontier AI lab building general-purpose world models, technology that simulates, predicts, and interacts with the real world in real time. Our research team came from DeepMind, Tesla, Waymo, Meta, and Apple. We're well-funded by top-tier VCs and some of the most respected names in technology. And we're scaling fast.

We need someone who doesn't just coordinate interviews; someone who builds the infrastructure that makes great hiring possible.

What you'll own:

You'll be the first dedicated recruiting coordinator. Everything you touch, you'll design from scratch: how interviews get scheduled across time zones, how candidates experience us from first touch to offer, how data moves through the ATS, how onboarding actually works. You'll partner directly with recruiters, hiring managers, and founders, not through layers of intermediaries.

This role is for you if:

→ You've been the first (or only) coordinator at a startup and built the scheduling, candidate experience, and recruiting ops from nothing

→ You can rattle off examples: "We didn't have an onboarding process, I built it; we didn't have a feedback loop with hiring managers, I created it; our ATS was a mess, I fixed it"

→ You've handled 15 concurrent roles in environments where priorities shift daily

→ You move fast, follow up hard, and don't wait to be told what needs doing

→ You've used Ashby, Greenhouse, or Lever — bonus if you've touched Rippling and Checkr

→ You're comfortable with AI tools in your workflow and excited to be at a company pushing the frontier of what AI can do

This role is probably not for you if:

→ Your experience is primarily at large companies with established recruiting ops teams

→ You've coordinated within existing processes but haven't built them

→ You prefer structure over ambiguity

→ You see this as a long-term coordinator seat; we want someone with the trajectory and ambition to grow into recruiting ops leadership

Details:

📍 Palo Alto — in-office, 4-5 days/week

💰 Up to $140k base equity

🚀 Foundational hire — you'll shape how a world-class AI lab hireschnology being built in AI today