What are the responsibilities and job description for the Office Coordinator position at Third Wave Systems?
Position Summary:
The Office Coordinator position is responsible for managing the day-to-day operations of the office, executive calendar management and sales and operations support.
Major Job Accountabilities:
Office Administration
Qualifications (Knowledge, Skills & Abilities):
The Office Coordinator position is responsible for managing the day-to-day operations of the office, executive calendar management and sales and operations support.
Major Job Accountabilities:
Office Administration
- Answer phones, maintain a neat and clean office environment, open and distribute mail, coordinate shipping and receiving, data entry, filing, binding, order office supplies, stock kitchen, and maintain office space and equipment
- Schedule meetings for large groups
- Oversee record retention and maintenance of file system
- Coordinate all office visits
- Process all Non-Disclosure Agreements
- Coordinate new computer orders and track all hardware
- Serve as main contact for all building facility vendors and issues
- Serve as point of contact for external IT vendor as it relates to on/offboarding and equipment
- Manage specific vendor relationships
- Maintain office security access
- Coordinate and schedule all company events
- Manage Logistics for all employee events
- Book travel
- Assist with recruiting efforts, conduct phone screens, coordinate on-site interviews, and serve as main contact for internship programs
- Facilitate new hire employee orientation and documentation for all incoming employees
- Manage the employee termination process
- Other duties as requested
- Maintain/Manage President's calendar
- Support President and COO as requested
- Complete customer screenings
- Manage visitor control and tracking procedure
- Attend Conferences as requested and assist with event logistics
- Assist in selecting and managing inventory of promotional items
- Associates or Bachelor Degree Preferred
Qualifications (Knowledge, Skills & Abilities):
- Must be able to demonstrate and exemplify Third Wave Systems Core Values:
- Driven, Takes Pride, Solutions Oriented, Critical Thinker and Collaborative
- Organized with a high attention to detail
- Proactive
- High energy
- Ability to prioritize and manage multiple tasks and request
- Strong written and verbal communication skills
- Establish and maintain strong relationships to work collaboratively across the organization
- Resourceful, uses all tools available to ensure the best solutions and plans are presented
- Effective interpersonal skills
- Able to respond in a rapidly-changing environment
- Compensation: $50,000-$55,000
- 401(k)
- Health and Dental Insurance
- Paid Time Off
- Paid Holidays
Salary : $50,000 - $55,000
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