What are the responsibilities and job description for the Executive Assistant position at Think Small?
Summary / Purpose
The Executive Assistant provides high-level administrative and project coordination support to the President and CEO, ensuring effective operations and communication across leadership teams, Board members, and community partners. This position requires discretion, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.
Essential Duties & Responsibilities
- Serve as a trusted liaison between the President and CEO, Board of Directors, and internal/external stakeholders by managing Board communications, preparing and distributing agendas and materials, tracking action items, and ensuring timely follow-up to support effective governance and decision making.
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Draft, edit, and fact-check correspondence, reports, and other communications for the President and CEO org-wide and board memos, and teams.
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Manage calendars, meeting logistics, and travel arrangements for the CEO and designated leaders.
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Track key organizational projects and initiatives, ensuring alignment and timely progress toward established goals.
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Coordinate and support governance and compliance-related activities, including maintaining required documentation, tracking recurring Board and organizational requirements, and ensuring timely completion of annual governance tasks in collaboration with leadership.
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Identify potential issues, risks, and opportunities that may impact organizational objectives and recommend strategies to address them.
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Maintain organization of confidential files, databases, and correspondence with accuracy and discretion.
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Supervise assigned staff, including workflow management, training, performance feedback, and professional development.
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Prepare reports and documentation as requested by the CEO.
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Perform additional duties as assigned in support of organizational operations.