Demo

Healthcare Office Manager (Portland)

thevascularcaregroup
Portland, ME Full Time
POSTED ON 4/30/2026 CLOSED ON 8/8/2026

What are the responsibilities and job description for the Healthcare Office Manager (Portland) position at thevascularcaregroup?

Overview

This role is generally responsible for the non-clinical aspects of the daily operations of a medical practice and for ensuring best business practices for the office. The Office Manager must be fully engaged in the unique environment and clientele of a healthcare setting, as well as in interactions with clinicians, other practices, and the community, and in compliance with governmental regulations. 

This role is exempt and reports to the Director of Clinical Operations as well as the physicians of the practice.  

Responsibilities

  • Oversee the financial performance of the revenue cycle
  • Coordination of the day-to-day operations of the practice
  • Develop, implement, and maintain office policies and procedures
  • Coordinate physician outreach and practice development
  • Interview and train a productive medical office team and conduct performance reviews
  • Supervise patient scheduling, registration, financial counseling, medical records, billing and collection, data entry and processing, and cash posting
  • Ensure staffing is appropriate for day-to-day operations
  • Maintain and manage all filing and organizational systems for the practice
  • Ensure patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent recurrences
  • Promote excellent customer service by all levels of staff
  • Ensure regulatory compliance with HIPAA, OSHA, labor laws, and other federal, state, and local regulations
  • Coordinate staff meetings for administrative and clinical staff
  • Coordinate logistics for internal and external meetings and conferences
  • Administrative tasks related to obtaining and maintaining AAAASF certification,
  • Assist with and provide project management on ad hoc projects
  • Obtain and maintain physician and clinician credentialing and licensing
  • Management of insurance contracts and renewals
  • Liaison with hospital affiliations

Requirements 

  • Minimum of 2-3 years in a medical office setting
  • 2 - 3 years in a supervisory or management position
  • Knowledge of business and accounting processes usually obtained from an Associates or Bachelor's degree in Business Administration, Accounting, or Health Care Administration
  • Knowledge and experience in all aspects of billing
  • Knowledge of regulations related to Medicare, Medicaid, and commercial insurance
  • Human resources experience in hiring, supervision, and performance reviews
  • Knowledge of HIPAA and labor law
  • Strong customer service skills
  • Skill in writing policies and procedures
  • Skill in using healthcare software and computer systems
  • Knowledge of maintaining supplies and equipment for the medical setting
  • Multitasking and problem-solving skills
  • Professional communication and presentation skills, including face-to-face, email, telephone, and video conference
  • Knowledge of continuous process improvement concepts and practices
  • Ability to communicate professionally with clinicians, nurses, allied health staff, administrative staff, frontline staff, contractors, governmental agencies, insurance payers, patients, family members of patients, suppliers, and the general public, of all age levels from child to senior citizen

Compensation

$85,000 - $95,000 per year. Negotiable based on skills and experience.

#Portland

Salary : $85,000 - $95,000

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Healthcare Office Manager (Portland)?

Sign up to receive alerts about other jobs on the Healthcare Office Manager (Portland) career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$80,938 - $103,149
Income Estimation: 
$83,263 - $123,666
Income Estimation: 
$71,652 - $94,869
Income Estimation: 
$140,070 - $199,349
This job has expired.
Employees: Get a Salary Increase
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at thevascularcaregroup

  • thevascularcaregroup Wellesley, MA
  • Overview This role is responsible for providing nursing services in a vascular Office-Based Lab setting. The Cath Lab (otherwise known as Office-Based Lab)... more
  • 10 Days Ago

  • thevascularcaregroup Worcester, MA
  • Overview: This role is generally responsible for providing clinically relevant information to assist the physician with the diagnosis and treatment of vasc... more
  • 13 Days Ago

  • thevascularcaregroup New England, ND
  • The Vascular Care Group (TVCG) seeks a BC/BE Vascular Surgeon to join our practice located in Leominster, Massachusetts with a satellite location in Concor... more
  • 14 Days Ago

  • thevascularcaregroup Darien, CT
  • Overview: This role is generally responsible for assisting physician leadership with patient care and serves as a patient advocate while facilitating a coo... more
  • 15 Days Ago


Not the job you're looking for? Here are some other Healthcare Office Manager (Portland) jobs in the Portland, ME area that may be a better fit.

  • First Atlantic Healthcare Lewiston, ME
  • Business Office Manager Summary As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for R... more
  • 14 Days Ago

  • First Atlantic Healthcare Saco, ME
  • Seal Rock Healthcare, part of the Atlantic Heights Community, is a fully-licensed Medicaid/Medicare-certified facility offering 105 beds. Under the ownersh... more
  • 22 Days Ago

AI Assistant is available now!

Feel free to start your new journey!