Shipping/Receiving & Maintenance Administrator

Salary: $24.00 - $28.00 hourlyPosition Title: Shipping & Receiving Clerk/Maintenance Admin Reports To: Facilities ManagerDepartment: Manufacturing SummaryThis hybrid role combines responsibilities for managing shipping and receiving operations with overseeing maintenance administration tasks. The position ensures smooth material flow, accurate inventory control, and proper documentation for maintenance-related purchasing and invoicing. The ideal candidate is detail-oriented, organized, and comfortable coordinating between departments, vendors, and carriers to support both production and maintenance functions.Essential Duties & Responsibilities (Shipping & Receiving)Verify and document all incoming and outgoing shipments for accuracy and completenessPrepare shipping documentation, including shipping labels, bills of lading (BOLs), and packing listsInspect incoming shipments for damage, shortages, or discrepancies and report issues as neededCoordinate with carriers, suppliers, and internal departments to ensure timely delivery and receipt of materialsMaintain organized shipping and receiving areas to support efficient operationsSupport the accounting team with other duties and projects assigned by managementEssential Duties & Responsibilities (Maintenance Administration)Coordinate with vendors for parts, equipment, and service needsCreate and manage purchase orders for maintenance-related parts and servicesProcess and verify maintenance-related invoices for accuracy prior to submission for paymentMaintain accurate and up to date records in the companys ERP system (IQMS)Assist with asset tracking, work order management, and maintenance documentation within the ERP systemSupport the accounting team with other duties and projects assigned by managementSkills, Knowledge, & AbilitiesHigh School diploma or equivalent; associates degree preferred2 years of experience in shipping & receiving inventory, or administrative support (manufacturing or maintenance environment preferred)Familiarity with ERP systems (IQMS preferred)Strong attention to detail, organization, and documentation skillsAbility to communicate effectively across departments and with external vendorsProficiency in Microsoft OfficeAbility to handle confidential information with professionalism and integrityForklift certification or ability to obtain one requiredWorking Conditions & Physical Requirements On-site manufacturing environment with admin work performed in office settingMay engage in frequent bending, stooping, squatting, pushing/pullingMay be required to stand for long periods of timeCollaborative and fast-paced team environmentMust be able to lift to 45 poundsTHESE MAY NOT BE THE ONLY DUTIES YOU WILL BE REQUIRED TO PERFORM. THE REQUIREMENTS DESCRIBED HERE ARE REPRESENTATIVE AND MAY VARY FROM WHAT IT DESCRIBED. PURSUANT TO COMPANY POLICY, ACCOMMODATIONS MAY BE MADE TO ENABLE YOU TO PERFORM THE FUNCTIONS DESCRIBED HEREIN. NOTHING IN THIS DOCUMENT ALTERS YOUR AT WILL EMPLOYMENT STATUS AND NOTHING HEREIN ESTABLISHES A CONTRACT FOR EMPLOYMENT. THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AT THE SOLE DISCRETION OF MANAGEMENT.Company DescriptionOur mission at Thermoflex manifests itself in both our dedication to our customers and to a sense of community within our company. Our design team conceptualizes products with the future of the automotive industry in mind. In addition, we strive to utilize state-of-the-art technological processes to manufacture value-added products that are both functional and aesthetically pleasing to consumers. We realize that none of our success would be possible without our team of innovative and dedicated individuals. To this end, Thermoflex remains committed to providing a safe and positive work environment conducive to creativity and production.

Salary : $24 - $28