What are the responsibilities and job description for the Real Estate and Facilities Specialist position at Therapeutic Associates Physical Therapy?
Therapeutic Associates is seeking a Real Estate & Facilities Specialist to support our growing network of outpatient physical therapy clinics and corporate locations. This role oversees a portfolio of approximately 85 clinic properties, helping ensure our facilities remain safe, functional, efficient, and ready to support exceptional patient care.
This opportunity is ideal for a real estate or facilities professional who enjoys combining strategic property management with hands-on project coordination. From commercial lease negotiations and site evaluations to facility improvements, vendor relationships, and clinic relocations, you'll play an important role in supporting our operations and long-term organizational growth.
As a PT-owned organization with a longstanding commitment to our people and communities, we believe that strong facilities help create an environment where clinicians can thrive and patients receive outstanding care. You'll work collaboratively with clinic leadership, landlords, brokers, contractors, and internal stakeholders to keep our locations operating smoothly and position our organization for continued success.
Why Join Therapeutic Associates?
Meaningful Impact & Organizational Growth
Your work will directly support the environments where our clinicians deliver care and our communities access physical therapy services. You'll help evaluate new locations, coordinate improvements, manage property transitions, and identify opportunities to make our facilities and processes more effective.
Ownership, Autonomy & Collaboration
We value people who take initiative, build strong relationships, and approach challenges with accountability. In this role, you'll have the opportunity to manage multiple priorities, coordinate solutions across teams, and contribute to decisions that support our organization's continued growth.
A Culture Built on Purpose
Our core values guide how we work and how we serve:
Real Estate & Lease Management
Manage a portfolio of approximately 85 clinic properties and assigned corporate locations.
Coordinate site evaluations for prospective locations, considering operational needs, accessibility, parking, visibility, and facility requirements.
Lead lease negotiations, renewals, amendments, and terminations within established company guidelines and approval processes.
Track lease expirations, renewal deadlines, notice requirements, and planned location changes.
Coordinate due diligence, legal reviews, landlord deliverables, and site transitions.
Serve as a primary point of contact for landlords, brokers, legal counsel, and internal stakeholders on real estate matters.
Facilities Operations & Vendor Management
Coordinate maintenance requests, repairs, vendor engagement, and facility issue resolution.
Support preventive maintenance programs to promote safe, efficient clinic operations.
Manage vendor and contractor relationships, including selection, performance monitoring, and service quality.
Partner with clinic leadership to address urgent facility concerns and minimize operational disruptions.
Maintain accurate facility records, vendor documentation, and service histories.
Facility Improvements & Relocations
Coordinate clinic refreshes, renovations, relocations, and facility improvement projects from planning through completion.
Develop project scopes, schedules, and implementation plans in collaboration with Operations and clinic leadership.
Work with contractors, landlords, IT, and other stakeholders to complete projects on schedule and minimize disruptions to patient care.
Coordinate move-related logistics, including facility readiness, vendor services, utility transitions, and occupancy preparation.
Portfolio Administration & Process Improvement
Maintain accurate lease, property, project, vendor, and maintenance records.
Monitor and report on lease activity, maintenance trends, project status, facility risks, and outstanding landlord issues.
Identify opportunities to improve facility operations, streamline processes, and enhance service levels.
Develop and maintain standard operating procedures related to real estate and facilities management.
What You Bring
This is a hybrid office- and field-based position associated with our Oregon Administrative Office. The role combines office-based planning and coordination with regular visits to clinics, office buildings, and construction or renovation sites.
Travel may constitute approximately 25–50% of work time, depending on project activity, geographic coverage, and business needs. Occasional response to urgent facility issues outside normal business hours may be required.
Therapeutic Associates Inc. (TAI) is a company that strives to ensure that all people belong in our spaces and have opportunities for growth because we believe that diversity in our team makes us outstanding. Therefore, TAI hires, promotes, and terminates with equitable practices where discrimination and harassment are unacceptable based on any characteristic protected by federal, state or local laws. This includes but is not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, ethnicity, socioeconomic status, citizenship, weight, marital status.
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This opportunity is ideal for a real estate or facilities professional who enjoys combining strategic property management with hands-on project coordination. From commercial lease negotiations and site evaluations to facility improvements, vendor relationships, and clinic relocations, you'll play an important role in supporting our operations and long-term organizational growth.
As a PT-owned organization with a longstanding commitment to our people and communities, we believe that strong facilities help create an environment where clinicians can thrive and patients receive outstanding care. You'll work collaboratively with clinic leadership, landlords, brokers, contractors, and internal stakeholders to keep our locations operating smoothly and position our organization for continued success.
Why Join Therapeutic Associates?
Meaningful Impact & Organizational Growth
Your work will directly support the environments where our clinicians deliver care and our communities access physical therapy services. You'll help evaluate new locations, coordinate improvements, manage property transitions, and identify opportunities to make our facilities and processes more effective.
Ownership, Autonomy & Collaboration
We value people who take initiative, build strong relationships, and approach challenges with accountability. In this role, you'll have the opportunity to manage multiple priorities, coordinate solutions across teams, and contribute to decisions that support our organization's continued growth.
A Culture Built on Purpose
Our core values guide how we work and how we serve:
- We have compassion for others, and it shows in what we do.
- We support a culture of learning.
- We honor our legacy by embracing ownership and individual opportunity.
- We promote health and wellbeing.
- We are leaders in the markets we serve.
- We are driven to do the right thing.
Real Estate & Lease Management
Manage a portfolio of approximately 85 clinic properties and assigned corporate locations.
Coordinate site evaluations for prospective locations, considering operational needs, accessibility, parking, visibility, and facility requirements.
Lead lease negotiations, renewals, amendments, and terminations within established company guidelines and approval processes.
Track lease expirations, renewal deadlines, notice requirements, and planned location changes.
Coordinate due diligence, legal reviews, landlord deliverables, and site transitions.
Serve as a primary point of contact for landlords, brokers, legal counsel, and internal stakeholders on real estate matters.
Facilities Operations & Vendor Management
Coordinate maintenance requests, repairs, vendor engagement, and facility issue resolution.
Support preventive maintenance programs to promote safe, efficient clinic operations.
Manage vendor and contractor relationships, including selection, performance monitoring, and service quality.
Partner with clinic leadership to address urgent facility concerns and minimize operational disruptions.
Maintain accurate facility records, vendor documentation, and service histories.
Facility Improvements & Relocations
Coordinate clinic refreshes, renovations, relocations, and facility improvement projects from planning through completion.
Develop project scopes, schedules, and implementation plans in collaboration with Operations and clinic leadership.
Work with contractors, landlords, IT, and other stakeholders to complete projects on schedule and minimize disruptions to patient care.
Coordinate move-related logistics, including facility readiness, vendor services, utility transitions, and occupancy preparation.
Portfolio Administration & Process Improvement
Maintain accurate lease, property, project, vendor, and maintenance records.
Monitor and report on lease activity, maintenance trends, project status, facility risks, and outstanding landlord issues.
Identify opportunities to improve facility operations, streamline processes, and enhance service levels.
Develop and maintain standard operating procedures related to real estate and facilities management.
What You Bring
- At least five years of experience in commercial real estate, facilities administration, property management, or a closely related field.
- Demonstrated experience coordinating commercial lease negotiations, renewals, or lease exits.
- Experience managing maintenance vendors, repairs, facility improvements, and project budgets.
- Ability to interpret commercial lease business terms and identify issues requiring legal, accounting, or technical review.
- Strong negotiation, project coordination, analytical, and written communication skills.
- Excellent interpersonal, customer service, organizational, and time-management skills.
- Proficiency with spreadsheets and business systems, including the ability to maintain accurate schedules, budgets, and records.
- Valid driver's license and ability to travel independently between assigned locations.
- Bachelor's degree in Business, Real Estate, Facilities Management, Construction Management, or a related field; equivalent relevant experience is valued.
- Experience supporting outpatient healthcare or a portfolio of geographically dispersed service locations.
- Experience coordinating tenant improvements, clinic buildouts, relocations, or maintenance-system implementation.
- Relevant facilities management or commercial real estate professional certification.
This is a hybrid office- and field-based position associated with our Oregon Administrative Office. The role combines office-based planning and coordination with regular visits to clinics, office buildings, and construction or renovation sites.
Travel may constitute approximately 25–50% of work time, depending on project activity, geographic coverage, and business needs. Occasional response to urgent facility issues outside normal business hours may be required.
Therapeutic Associates Inc. (TAI) is a company that strives to ensure that all people belong in our spaces and have opportunities for growth because we believe that diversity in our team makes us outstanding. Therefore, TAI hires, promotes, and terminates with equitable practices where discrimination and harassment are unacceptable based on any characteristic protected by federal, state or local laws. This includes but is not limited to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, ethnicity, socioeconomic status, citizenship, weight, marital status.
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