Intellectual Property Specialist / Paralegal (Software)

We are seeking an Intellectual Property Specialist / Paralegal who will support a software focused company focused on defense and aerospace solutions. In this role you will be responsible for drafting, preparing, filing and management of patents, licensing, trademarks, and copyright registrations applicable to software and digital solutions.

The Mission Starts Here 

TheIncLab engineers and delivers intelligent digital applications and platforms that revolutionize how our customers and mission-critical teams achieve success.   We are where innovation meets purpose; and where your career can meet purpose as well. We are looking for an IP Specialist that has experience working with software and advanced technologies. If this is you, we encourage you to apply and take the first step in joining our dynamic and impactful company.

Your Mission, Should You Choose to Accept 

As an Intellectual Property Specialist / Paralegal, you will work with company executives, engineers, and product teams to protect and commercialize the company's innovations. Your responsibilities will include:

• Draft software licensing agreements with commercial and government customers.
• Advise on IP strategies for patents, copyrights, trademarks, and trade secrets.
• Manage IP portfolios, renewals, and monitoring for infringement.
• Develop policies to ensure compliance with U.S. and international IP laws.
• Conduct patentability and freedom-to-operate analyses for software and defense technologies.
• Prepare and filing patent disclosures, compliance documents, and regulatory approvals.
• Track and meet filing deadlines with USPTO, WIPO, and foreign IP offices.
• Collaborate with R&D, engineering, product, and business development teams to align IP strategy with company objectives.
  
  

Requirements

• Legal degree or certification as a licensed paralegal. Degree or experience in Engineering or Computer Science a plus
• 3 years of experience researching, drafting, and preparing patent, trademark, and copyright filings related to software and digital technology
• 3 years of experience managing IP portfolios, tracking deadlines, renewals, and maintain records of all software-related IP assets
• Experience conducting due diligence, analyze licensing opportunities, and drafting software IP licensing agreements
• Experience advising on software-related infringement, enforcement, and defense strategies.
• Experience preparing and filing IP-related compliance, regulatory, technology disclosures
• Track filing deadlines to ensure compliance with USPTO, WIPO, and foreign IP office requirements
• Maintain accurate records of IP filings, registrations, licensing agreements, and related documentation
• Strong research, analytical, and written communication abilities with expertise in the software sector
• Familiarity with software development, patent databases, copyright law, and licensing arrangements
• Ability to work collaboratively with technical teams, identify IP risks, and offer practical recommendations
• Current or former professional software industry experience
• This is a hybrid position requiring three days in-office (Tuesday to Thursday) at one of our facilities located in Tampa, FL, Nashville, TN; or McLean, VA
• Ability to travel up to 20% of the time based on company and customer needs
• U.S. Security Clearance Requirements. Applicants must be U.S. Citizens and willing and eligible to obtain a U.S. Security Clearance at the Secret level. Existing clearance is preferred
  
  

Benefits

At TheIncLab we recognize that innovation thrives when employees are provided with ample support and resources. Our benefits packages reflect that: 

• Hybrid and flexible work schedules 
• Professional development programs 
• Training and certification reimbursement 
• Extended and floating holiday schedule  
• Paid time off and Paid volunteer time 
• Health and Wellness Benefits include options for Medical, Dental, and Vision insurance along with access to Wellness, Mental Health, and Employee Assistance Programs. 
• 100% Company Paid Benefits that include STD, LTD, and Basic Life insurance. 
• 401(k) Plan Options with employer matching 
• Incentive bonuses for eligible clearances, performance, and employee referrals. 
• A company culture that values your individual strengths, career goals, and contributions to the team. 
  
  

About TheIncLab 

Founded in 2015, TheIncLab ("TIL") the first human-centered artificial intelligence (AI X) lab.is   We engineer complex, integrated solutions that combine cutting-edge AI technologies with emerging systems-of-systems to solve some of the most difficult challenges in the defense and aerospace industries.  Our work spans diverse technological landscapes, from rapid ideation and prototyping to deployment.  

At TIL, we foster a culture of relentless optimism.  No problem is too hard, no project is too big, and no challenge is too complex to tackle. This is possible due to the positive attitude of our teams.  We approach every problem with a "yes" attitude and focus on results.  Our motto, "demo or die," encompasses the idea that failure is not an option.  

We do all of this with a work ethic rooted in kindness and professionalism.  The positive attitude of our teams is only possible due to the support TIL provides to each individual.  

At TIL, we believe that every challenge is an opportunity for growth and innovation.  Our teams are encouraged to think outside the box and come up with creative solutions to complex problems.  We understand that the path to success is not always straightforward, but we are committed to persevering and finding a way forward. 

Our culture of relentless optimism is not just about having a positive attitude; it is about taking action and making things happen.  We believe in the power of collaboration and teamwork, and we know that by working together, we can achieve great things.  Our teams are made up of individuals who are passionate about their work and dedicated to making a difference. 

Learn more about TheIncLab and our job opportunities at www.theinclab.com. 

• Salary range guidance provided is not a guarantee of compensation. Offers of employment may be at a salary range that is outside of this range and will be based on qualifications, experience, and possible contractual requirements. 
• This is a direct hire position, and we do not accept resumes from third-party recruiters or agencies.