Medical Records Coordinator

Our vision is a world of peaceful relationships with food, weight, and body image, where everyone with an eating disorder can experience recovery. We believe that exceptional, individualized care leads to lasting recovery from eating disorders. That’s why our teams are comprised of compassionate, dedicated professionals from a variety of backgrounds who collaborate to provide the very best evidence-based care for our clients at all levels of care. 

Position Overview

 The Medical Records Coordinator organizes, tracks, and carries out records requests, indexing and archiving processes in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements of the behavioral health care system. Acts as a resource for staff and clients on state and federal requirements related to client privacy and confidentiality, client rights regarding health information, and information disclosure and release processes. 

Schedule

• Full-time, 40/hrs
• Monday-Friday, 9am-5:30pm
• Hybrid

Compensation Disclosure

• Starting hourly range between $20.00-25.00

Final Compensation offered will be within pay range based on qualifications/experience met for the position

How Medical Records Coordinator Empower Recovery

• Protect the privacy of clinical records to ensure that confidentiality is maintained.  

• Receive, communicate, log and route as necessary, all associated authorizations, court orders, legal requests or other types of records requests to ensure the proper handling of PHI and disclosures.  

• Develop and execute all aspects of the records management function including policies and procedures for archiving clinical records, carrying out PHI disclosures and requests and ensuring the integrity of the clinical record.  

• Review records to be released for completeness, accuracy, and compliance with authorized disclosure requests.  

• Ensure client rights under HIPAA by fulfilling client requests to access treatment information within required timeframes and document such disclosures according to HIPAA requirements.  

• Utilize a records tracking system to track and organize records in various stages of the archiving and disclosure process.  

• Scan and index paper elements of the clinical record such as consents and external records into the appropriate electronic clinical record according to established criteria and guidelines.  

• Work with The Emily Program (TEP) and Veritas Collaborative (VC) providers and other members of staff to review and carry out disclosures and requests for treatment information and to obtain the necessary clinical input regarding such disclosures.  

Education Qualifications: 

• Bachelor’s degree preferred  

Professional Qualifications: 

• 1 year experience in administrative support, preferably in a healthcare setting  

• Familiarity with HIPAA policies in procedures in regards to medical records or mental health, preferably 

• Experience using Microsoft Office – Word, Excel, Powerpoint, Outlook  

• Proficient computer skills and ability to use technology to communicate with others  

What we offer: 

Employee Benefits: We understand the importance of a well-rounded benefits package. That’s why we’re dedicated to providing a range of plans to meet your needs.  

For full-time employees, we offer: 

• HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield) 
• Dental insurance (Delta Dental)
• Vision insurance (EyeMed) 
• Short-term and long-term disability insurance 
• Company-paid life insurance 
• 401(k) plan available two months after start date
• Company 401(k) matching for up to 50% of your contribution, up to 6% of your compensation 

Paid time off is a crucial part of maintaining work and life balance. Our generous PTO plan accrues annually and begins with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.