Administrative Assistant- The Burke Foundation Early Childhood Center

Job Title: Burke Administrative Assistant

Department: Burke Childcare
Reports To: Chief Operating Officer & Director of Childcare
FLSA Status: Non-Exempt
Location: On-site
Employment Type: Full time

Why Join YWCA Princeton?

YWCA Princeton is a mission-driven organization dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. We advance this mission through a wide range of programs that foster equity and expand opportunity for women, girls, and marginalized groups at every age and stage of life. Our offerings include early childhood education, English as a Second Language (ESL) instruction, a Breast Cancer Resource Center, economic empowerment initiatives, racial and gender equity advocacy, and opportunities for professional development and community connection.

About the Role:

The Burke Administrative Assistant supports the daily operations of the childcare center by ensuring regulatory compliance, maintaining accurate records, and promoting a safe, high-quality, and nurturing environment for children.

Key responsibilities include overseeing children’s daily sign-in sheets; maintaining accurate attendance, health ( Including IMM-7), and incident records; and ensuring all required health documentation is current and compliant with licensing regulations. The role also involves ordering and tracking classroom supplies to support smooth program operations.

The Administrative Assistant serves as a key point of contact for families, facilitating clear and professional parent communication. In partnership with the Childcare Director, they assist with planning and coordinating center-wide events such as Open House, Fun Day, and special enrichment presentations throughout the school year.

This position requires collaboration with dedicated colleagues and community members who share a strong commitment to advancing equity, inclusion, and high-quality early childhood education.

What You will Do:

Responsibility #1: Child Safety, Supervision & Regulatory Compliance (50%)

• Ensure the safety, security, and nurturing of all children assigned to the classroom at all times, including indoors, outdoors, in hallways, on walks, and during field trips as applicable.
• Participate in daily cleaning and sanitation routines in accordance with NJ State Licensing requirements and Grow NJ Kids standards.
• Accurately document attendance, incident reports, medication waivers, and daily/weekly care sheets for each child in compliance with YWCA Princeton and New Jersey State licensing regulations.
• Maintain a classroom environment that consistently meets health, safety, and regulatory standards.

Responsibility #2: Safe, Inclusive & Compliant Environment (20%)

• Foster and sustain a safe, nurturing environment where children, families, and staff can thrive.
• Support ongoing compliance with state and federal regulations to ensure the facility remains operational and in good standing.
• Treat all children with dignity and respect, recognizing and honoring their unique qualities, strengths, and developmental needs.
• Promote an inclusive culture aligned with the mission and values of YWCA Princeton.

Responsibility #3: Relationship Building & Family Engagement (20%)

• Provide intentional, individualized attention to each child daily.
• Engage with children at eye level using calm, natural, and respectful tones to promote trust and emotional security.
• Greet every child, parent, staff member, and visitor warmly and professionally.
• Assist in setting up  parent conferences and support positive family partnerships.

Responsibility #4: Organizational Learning & Professional Development (10%)

• Participate in organization-wide trainings, weekly team meetings, staff meetings, and institutional retreats.
• Actively contribute to a collaborative team culture.
• Develop professional and personal goals aligned with the mission and values of YWCA Princeton.

What You Bring:

We’re looking for someone who brings a combination of the following:

Required Qualifications

• High School Diploma or GED
• Child Development Associate (CDA) credential or Associate’s Degree (A.A.) in a related field preferred
• Minimum of 1 year experience working with children in an early childhood program
• Must hold (or obtain within 90 days of employment) ARC First Aid and CPR/AED certifications for infant, child, and adult
• Strong interpersonal and organizational skills
• Ability to prioritize tasks, work independently, and be self-directed
• Ability to work flexibly and collaboratively with staff members and volunteers
• Commitment to working with all individuals regardless of race, religion, ethnic origin, socioeconomic status, disability, or sexual orientation

Preferred (Not Required)

• Bilingual (Spanish), both written and verbal communication
• Proficiency in Microsoft Word and Excel
• We recognize that experience comes in many forms. If you meet most of the qualifications and are excited about the role, we encourage you to apply.

Who You Are: Core Values & Competencies

At YWCA Princeton, success isn’t just about what you do — it’s how you do it. We value team members who:

• Mission-Driven & Equity-Centered
  We work every day to eliminate racism and empower women. Equity guides our decisions, practices, and partnerships.
• Transparent & Trust-Based
  We foster open communication, clarity, and respect at all levels. Trust is the foundation of how we lead, collaborate, and grow.
• Growth-Minded & Learning-Focused
  We embrace curiosity, feedback, and professional development. Staff are supported in their growth and encouraged to innovate.
• Wellness & Care-Oriented
  We prioritize work-life balance and a culture of compassion. Our policies and benefits reflect a deep commitment to employee well-being.

What You Can Expect:

Work Environment & Accessibility:

• Work is performed in-Office
• This role may require [sitting, standing, lifting up to 50 lbs., etc.].
• We are committed to providing reasonable accommodation for qualified individuals with disabilities.

Benefits and Compensation:

We offer a competitive compensation package,

Compensation range: $38000 – $40000, commensurate with experience.

Paid time off, 13.5 holidays per year, and access to health and wellness benefits.

Employees also receive professional development opportunities and are welcomed into a values-driven, people-first culture.

All full-time YWCA employees are entitled to receive a 25% discount on childcare, classes, and summer program fees.

Equal Opportunity Statement:

YWCA Princeton is proud to be an Equal Opportunity Employer. We embrace diversity and are committed to building an inclusive environment for all employees. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Employment decisions are made without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any other characteristic protected under federal, state (including NJLAD), or local law.

Disclaimer:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

Salary : $38,000 - $40,000