Real Estate Executive Assistant to President of Company

Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to the President to support the daily operations of our fast-paced Real Estate and Property Management Company. This role is critical to ensuring efficiency across the organization by providing high-level administrative and operational support to the President. The ideal candidate will be a very skilled office assistant who demonstrates professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment.

Duties & Responsibilities

• Provide executive-level administrative support to the President, including calendar management, scheduling, travel coordination, and meeting preparation.
• Serve as a key point of contact between the President, internal teams, clients, and external partners, ensuring clear and timely communication.
• Coordinate and assist with special projects, company initiatives, and team events.
• Handle confidential information with discretion and professionalism at all times.
• Manage office operations, including filing systems, data entry, and general administrative oversight.
• Utilize QuickBooks for bookkeeping and financial recordkeeping as needed.
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace.
• Assist with contract preparation, document management, and electronic signatures using DocuSign.
• Maintain organized digital and physical filing systems for quick access and efficient workflow.
• Manage phone and email communications with professionalism and excellent customer service.
• Support the President in monitoring project timelines and deliverables to ensure follow-through on strategic priorities.
• Plan and coordinate client appreciation events, company meetings, and team gatherings.

Experience & Qualifications

• 3–5 years of experience as an Executive Assistant or skilled office assistant.
• Real Estate License preferred, but not required — must be willing to obtain a license within 6 months of hire.
• Prior experience in a real estate, property management, or professional services environment strongly preferred.
• Proven ability to manage complex schedules and coordinate multiple projects simultaneously.
• Strong typing and data entry skills with exceptional attention to detail.
• Proficient in Microsoft Outlook Calendar, Microsoft Office Suite, and Google Workspace.
• Basic financial recordkeeping is a plus.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize effectively, and anticipate the President’s needs.
• Professional demeanor, discretion with sensitive information, and a strong sense of integrity.

Job Type: Full-time

Pay: $25.96 - $31.26 per hour

Expected hours: 40 per week

Experience:

• Executive Assistant: 3 years (Required)

Work Location: In person

Salary : $26 - $31