Marketing Assistant- Events & Promotions

Marketing Assistant – Events & Promotions

The Marketing Assistant – Events & Promotions supports the planning, coordination, and execution of company events, conferences, conventions, and tradeshows, ensuring each is well organized and executed smoothly from concept through completion.

We’re seeking a highly detail-oriented and organized Marketing Assistant to support company events and promotional efforts. This role plays a key part in coordinating logistics, managing timelines, registering for events in a timely manner, and tracking all relevant event and attendee details. The ideal candidate is proactive, organized, and comfortable managing multiple projects at once.

This role requires strong organizational skills and attention to detail, with responsibilities spanning event logistics, registration management, travel coordination, marketing support, and administrative execution to ensure well-organized events and consistent marketing operations.

Objectives of This Role

• Support the planning and execution of company events, conferences, conventions, and tradeshows from concept through completion
• Ensure timely registration for tradeshows, conferences, and events, meeting all deadlines and requirements
• Track event details, timelines, budgets, and registration requirements to ensure accurate execution
• Maintain detailed records for each event, including attendee information, booth details, shipping deadlines, and on-site requirements
• Assist in maintaining relationships with vendors, partners, and internal teams
• Support marketing initiatives through coordination and administrative execution
• Ensure compliance with company policies and applicable safety standards

Responsibilities

• Coordinate with internal teams and vendors to support event requirements and logistics
• Register the company for tradeshows, conferences, and events in a timely manner, ensuring all forms, payments, and materials are submitted accurately
• Track all event-related information, including attendee lists, exhibitor details, deadlines, booth specifications, shipping instructions, and on-site requirements
• Manage travel and lodging arrangements for staff attending events
• Plan and organize materials and equipment needed for events, including packing lists and shipping logistics
• Maintain organization of marketing supplies and keep an updated inventory of swag, promotional materials, and technical information
• Support event logistics such as presentation materials, signage, giveaways, and booth setup
• Assist with placing advertisements, tracking ad schedules, and reviewing renewal dates to ensure timely updates
• Help prepare print and promotional materials to advertise company products, services, or events
• Support on-site event preparation, execution, and breakdown as needed
• Troubleshoot and assist with resolving issues that arise before or during events
• Maintain organized records of vendors, event details, registrations, and marketing placements

Required Skills and Qualifications

• Experience supporting events, marketing initiatives, or administrative coordination
• Strong organizational, time-management, and multitasking skills
• High attention to detail and ability to manage multiple deadlines
• Strong interpersonal and communication skills

Preferred Skills and Qualifications

• Bachelor’s degree (or equivalent experience) in marketing, communications, event management, or a related field
• Experience with marketing coordination, advertising placement, or promotional support
• Familiarity with event management, project tracking, or marketing tools
• Experience or familiarity with TWG Health & Nutrition products, services, or industry
• Flexibility for frequent travel to company events
• Ability to work at different TWG facilities as needed
• Availability to work weekends when required