What are the responsibilities and job description for the Project Administrator position at The Woodworks?
Job Overview
We are seeking a highly organized and detail-oriented Project Administrator to join our team. In this critical role, you will coordinate all project documentation; contracts, change orders, insurance and general communication. Your proactive approach will help streamline project workflows, manage records efficiently, and support the successful completion of projects with our project management team. This position offers an exciting opportunity to contribute to high-quality project execution while developing your skills in document management and project coordination.
Responsibilities
- Manage and maintain project documentation using document management systems such as SharePoint, Textura and Procore, ensuring accuracy and accessibility throughout the project lifecycle.
- Coordinate document workflow management to facilitate seamless approval processes, filing, and records management.
- Manage annual insurance renewals for each General Contractor and their specific projects.
- Provide warranty letters for all projects during close-out process.
- Track all outstanding Change Orders for each project and communicate with General Contractors to ensure completion.
- Assist CFO in project billing and accounting as needed, which includes lien waivers and stored material documentation.
- Experience in records management, proofreading, technical writing, and document review processes is preferred.
- Prior administrative experience supporting project teams is advantageous.
- Excellent communication skills for effective cross-functional collaboration and clear documentation practices.
Join our team as Project Administrator if you thrive on organizational skills and multitasking. We are a small, close knit working environment. Your expertise will be instrumental in driving our company success through meticulous documentation control and compliance—making a real impact every day!
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $55,000 - $65,000