What are the responsibilities and job description for the Private Equity Executive Assistant-Hybrid position at The Windfall?
The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working on their Client Relations Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be part of the Client Relations team supporting 2-3 Directors and possibly an associate. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.
RESPONSIBILITIES
- Travel arrangements and logistics across time zones
- Maintain and update Director and Executive's calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
- Manage conference rooms for meetings
- Breakdown conference room after meetings
- Prepare material, update and edit presentations
- Print, bind and distribute presentations
- Arrange and coordinate internal/external conferences
- Coordinate with Portfolio Companies and Executives
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Expense reporting
- Back-up other EAs
- Coordination of international meetings
- Assist with office-wide projects and events, as needed
REQUIREMENTS
- 3 years of EA experience in finance, consultancy or tech
Experience and interest in;
- Travel and logistic coordination (domestic and international)
- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word, Slack
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily
#ZR
RESPONSIBILITIES
- Travel arrangements and logistics across time zones
- Maintain and update Director and Executive's calendars
- Book and coordinate internal and external meetings
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
- Manage conference rooms for meetings
- Breakdown conference room after meetings
- Prepare material, update and edit presentations
- Print, bind and distribute presentations
- Arrange and coordinate internal/external conferences
- Coordinate with Portfolio Companies and Executives
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Expense reporting
- Back-up other EAs
- Coordination of international meetings
- Assist with office-wide projects and events, as needed
REQUIREMENTS
- 3 years of EA experience in finance, consultancy or tech
Experience and interest in;
- Travel and logistic coordination (domestic and international)
- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word, Slack
- Team-minded approach to tasks and projects
- Ability to multi-task and prioritize/re-prioritize as needed
- Service minded with a ”can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives
- Sound commercial judgment
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$115,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily
#ZR
Salary : $115,000