Executive Assistant

Executive Assistant

The Wild Thyme Company | San Diego, CA

The Wild Thyme Company is a fast-growing, award-winning catering and events company rooted in creativity, hospitality, and strong values. We are seeking a highly organized, proactive Executive Assistant to support our Owner and Accounting & Payroll Manager. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and takes pride in keeping operations running smoothly behind the scenes.

What You’ll Do

This is a true “right-hand” role, blending administrative, HR, accounting, and creative support. Responsibilities include, but are not limited to:

Executive & Administrative Support

• Support the Owner and Accounting & Payroll Manager with daily administrative needs
• Manage special projects from start to finish
• Maintain organized digital and physical filing systems
• Run occasional local errands as needed

Human Resources Support

• Assist with employee onboarding and offboarding
• Maintain employee files and records with accuracy and confidentiality
• Support HR documentation and internal communications
• Help track compliance-related paperwork

Accounting & Payroll Support

• Enter invoices and organize accounts payable documentation
• Confirm and track employee timesheets
• Assist with account reconciliation and filing
• Provide general support to accounting and payroll processes

Marketing & Client Engagement

• Assist with marketing content and internal communications
• Help manage and compile client surveys and feedback
• Support brand-aligned projects as needed

What We’re Looking For

• Highly organized with strong attention to detail
• Ability to multitask and manage shifting priorities
• Comfortable working with confidential information
• Strong written and verbal communication skills
• Tech-savvy (Google Workspace, spreadsheets, basic accounting systems)
• Self-starter who anticipates needs and follows through
• Positive, solution-oriented attitude

Bonus Points

• Previous experience in executive support, HR, accounting, or hospitality
• Experience with payroll or bookkeeping software
• Creative eye for marketing or content support

Why Work at The Wild Thyme Company?

• Supportive, collaborative leadership
• Variety in your work—no two days are the same
• A company culture built on respect, accountability, and good vibes
• Opportunity to grow with a thriving local business

If you’re organized, adaptable, and excited to be a key support player in a growing company, we’d love to hear from you.

Apply today and help keep The Wild Thyme Company running smoothly.