What are the responsibilities and job description for the Administrative Professional position at The Whiting-Turner Contracting Company?
OFFICE ADMINISTRATIVE ASSISTANT
In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant’s core duties, required knowledge, abilities, and skills include the following:
In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant’s core duties, required knowledge, abilities, and skills include the following:
- Maintain a high level of confidentiality and commitment of professionalism.
- Communicate clearly and concisely in both written and oral form.
- Work independently and organize complex clerical tasks.
- Ability to be flexible and adaptable in a variety of situations.
- Meet strict timelines and perform multiple tasks.
- Cost consciousness
- Proficiency in the use of office technology & software (Microsoft Teams, CMiC, Office 365, Microsoft Office, Bluebeam, etc.)
- Welcome visitors by greeting them, in person or on the phone.
- Keep field office & office equipment stocked - taking inventory/ordering supplies.
- Request bids for office items (i.e. cleaning), site items (i.e. dumpsters, portable toilets, construction supplies, etc.) as required.
- Code general office and project invoices and process them through workflow.
- Correctly code and submit employee credit card reports and vouchers and manage employee vouchers.
- Coordinate check requests for approval and payment
- Maintain Subcontractor bidding lists.
- Maintain electronic project files.
- Perform and assist with project specific subcontractor and vendor accounting & administrative related duties, for multiple assigned projects including:
- Various data entry as needed.
- Coordinate work meeting meals as required.
- Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors.
- Performing other duties assigned
- Commitment of professionalism
- Excellent time management skills and the ability to prioritize work.