What are the responsibilities and job description for the Operations Coordinator position at The West End Museum?
The West End Museum is looking for a Operations Coordinator to work with the Community Engagement Manager and Executive Director to maintain a strong team of volunteers and manage space rentals.
Responsibilities:
Volunteer Coordination
- Oversees the recruitment, vetting, and training of volunteers
- Maintains databases, forms, records, and other materials related to the volunteer program
- Attends volunteer fairs, and similar events
- Organizes the volunteer schedule for greeters and docents
- Periodically consults with department managers to ensure all volunteer positions are being filled
- Coordinates with the Community Engagement Manager to promote volunteer opportunities
Rental Coordination
- Oversees the management of Peerspace and any other rental platforms
- Organizes site visits and answers potential renter’s questions
- Schedules rentals
- Obtains any permits or similar requirements
- Coordinates day-of event logistics, or ensures another member of staff is prepared to do so
General
- Assists the Executive Director with a small number of bookkeeping tasks
- Ensures store items and basic office supplies are in stock
- Participates in the general upkeep and operation of the museum as needed
Qualifications (in approximate order of consideration):
- Volunteer and event coordination
- Strong self-motivated work ethic, flexibility, and proven ability to work independently as well as collaboratively and constructively as a member of a small team
- Excellent oral, written, and interpersonal communication skills, including strong relationship skills and ability to work with a wide range of people
- Demonstrated ability to think strategically and long-term while successfully attending to more immediate goals and tasks
- An undergraduate degree or higher.
- Creativity and emotional intelligence
- Interest in history, Boston, urban culture, the built environment, etc. is a plus
Type: Contract
Compensation: $20/hour
Hours: 15-20 hours/week not including rentals; when rentals are scheduled, up to 15 additional hours will be available to be on-site during those rentals.
Find out more about The West End Museum: www.thewestendmuseum.org
Cover letters are not required with initial applications. If you choose to write one, they may be sent to admin@thewestendmuseum.org.
Salary : $20