Medical Records / Scheduler

We are hiring a Medical Records / Scheduler

Paid Time Off (Vacation, Sick, Holiday and Birthday Pay)

PTO Cash Out Option

Payactiv (Get paid next day)

Attendance Bonus (Paid Every Pay Period)

Insurance (Medical, Dental, Vision and More)

401K

Wonderful Team to Work With!

Tuition Reimbursement

POSITION SUMMARY:

Responsible for maintaining health information, medical supplies and inventory systems. Provides coverage to answer phones and greet visitors and additional duties assigned as part of the clinical leadership team. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES:

1. Organizes, files and maintains medical records daily and upon discharge

2. Cleans and maintains chart binders and dividers

3. Rotates medical records annually and tags for shredding according to facilities destruction policy

4. Audits physician visits and notifies physician of required visits

5. Maintains file cabinets, copies, orders, and stocks all forms as needed

6. Prepares envelopes for mailing to physicians

7. Tracks return of telephone orders, reviews for signature and date and files in medical record

8. Faxes and retrieves faxes for the nursing department and distributes to the appropriate individuals

9. Prepares admission/re-admission chart packets

Audits charts to ensure proper order and complete information as necessary

1 Audits discharge records to ensure all records are complete before filing

1 Prepares resident hall roster and distributes

1 Photocopies as necessary

1 Greets, assists and directs residents, visitors and providers personally and by phone

1 Photocopies under the direction of HIPAA privacy office, any records required to be sent for insurance, legal or other purposes

1 Maintains resident confidentiality

Clinical on-call rotation

Prepare and manage weekly and monthly staff schedules for nursing departments (RNs, LPNs, CNAs).

• Ensure adequate staffing levels in compliance with state and federal regulations.

• Coordinate replacement coverage for call-offs, PTO, and open shifts.

• Maintain accurate attendance and staffing records.

• Communicate staffing needs to management and assist with agency coordination if necessary.

• Monitor overtime and work to minimize unnecessary labor costs.

• Maintain confidentiality of employee information in accordance with HIPAA guidelines.

Any other duties assigned by administrative staff
Qualifications:

1. Minimum 1 year medical records experience

2. Must hold a valid LPN license in IN

3. Must be able and willing to assist in manager on duty