What are the responsibilities and job description for the Experienced legal administrative assistant position at The Waggoner Law Firm, P.C.?
Company Description The Waggoner Law Firm, P.C. is a law practice based in Crystal Lake, IL, dedicated to delivering attentive, client-focused legal services. The firm values professionalism, integrity, and clear communication in all interactions with clients and colleagues. Team members are encouraged to contribute to an organized and efficient office environment that supports high-quality legal work. The firm offers opportunities for legal support professionals to develop their skills and grow within a collaborative setting.
Role Description This is a full-time, on-site role based in Crystal Lake, IL for an experienced legal administrative assistant. The role involves managing daily administrative tasks such as answering phones, scheduling appointments, maintaining calendars, and organizing client files. The assistant will help prepare and format legal documents and correspondence, ensuring accuracy and compliance with relevant procedures. Responsibilities also include data entry, coordinating communication between attorneys, clients, and external parties, and assisting with billing or invoicing as needed. The position requires a detail-oriented professional who can prioritize multiple tasks, support attorneys with client-related administrative needs, and maintain confidentiality at all times.
Qualifications
- Knowledge of Law and experience with Legal Document Preparation, such as estate planning documents and corporate documents - thorough understanding of redlining of documents is a necessity.
- Strong Administrative Assistance and Organization Skills for managing calendars, files, and office operations.
- Excellent Communication skills, including professional phone etiquette and clear written correspondence.
- Strong Proficiency with office software (e.g., WORD, EXCEL spreadsheets) and general computer literacy an absolute requirement.
- Ability to maintain confidentiality, work independently, and handle multiple priorities in a fast-paced legal environment.
- Previous experience as a legal administrative assistant or in a law office setting preferred.