What are the responsibilities and job description for the Corporate Billing Manager position at The Vomela Companies?
Corporate Billing Manager
About the Role
We are seeking an experienced and detail-oriented Corporate Billing Manager to lead our billing operations team. This role is responsible for overseeing all billing functions, ensuring accuracy and timeliness of invoicing, and driving process improvements across the billing cycle. The ideal candidate brings direct experience in the print or custom manufacturing industry and is comfortable operating within a complex, high-volume corporate environment.
Key Responsibilities
- Manage and mentor a team of billing specialists, providing day-to-day direction, performance feedback, and professional development support
- Oversee the end-to-end billing process, including invoice generation, distribution, adjustments, and reconciliation
- Ensure accurate and timely billing in accordance with customer contracts, purchase orders, and internal pricing agreements
- Partner with Sales, Operations, Customer Service, and Finance to resolve billing discrepancies and streamline order-to-cash workflows
- Develop, implement, and maintain billing policies, procedures, and internal controls to ensure compliance and operational consistency
- Lead continuous improvement initiatives to enhance billing system efficiency, reduce errors, and shorten invoice cycle times
- Serve as the primary escalation point for complex or disputed billing issues, working cross-functionally to drive timely resolution
- Support month-end and year-end close activities related to billing, revenue recognition, and accounts receivable
- Collaborate with IT and ERP teams on system enhancements, integrations, and testing related to billing platforms
- Manage company requirements for invoice portals for new/existing customers.
- Provide support to customers for questions on sales tax charges and exemptions
Required Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 5 years of progressive billing or accounts receivable experience, with at least 2 years in a supervisory or management capacity
- Demonstrated experience in the print, custom manufacturing, or related industrial industry strongly preferred
- Proven ability to manage and develop a team in a fast-paced, high-volume environment
- Strong understanding of billing processes, revenue recognition principles, and order-to-cash cycles
- Proficiency with ERP systems (e.g., SAP, Oracle, NetSuite, or similar) and billing platforms
- Advanced proficiency in Microsoft Excel; experience with data analysis and reporting tools preferred
- Exceptional attention to detail, organizational skills, and ability to manage competing priorities
- Strong written and verbal communication skills with the ability to interact effectively at all levels of the organization
Preferred Qualifications
- Experience supporting billing operations within a company with annual revenues of $400M–$600M
- Familiarity with multi-entity or multi-location billing environments
- Experience with contract-based or job-order billing structures common in manufacturing or print production
- Exposure to process improvement methodologies (Lean, Six Sigma, or similar)
- CPA, CMA, or relevant professional certification is a plus
What We Offer
- Competitive base salary commensurate with experience
- Annual performance-based bonus eligibility
- Comprehensive benefits package including medical, dental, vision, and life insurance
- 401(k) with company match
- Generous paid time off and company holidays
- Opportunities for career advancement within a growing, established organization
- A collaborative and professionally driven work environment
Salary : $95,000 - $120,000