What are the responsibilities and job description for the Property Maintenance Community Development Inspector position at the Village of Oak Park?
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To inspect residential and commercial occupancies to ensure compliance with the property maintenance code and other Village codes and ordinances; to coordinate the implementation of the Village’s housing programs; to serve as a liaison between property owners and contractors; to ensure compliance with all applicable regulations; and to perform a variety of clerical and administrative duties in support of the Village’s property maintenance program.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Neighborhood Services Supervisor.
EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following:
Essential duties and responsibilities
- Perform property maintenance inspections of single- and multi-family residential and commercial buildings, as assigned.
- Perform inspections of community housing conditions including property maintenance code violations, residential code violations, abandoned house conditions, unpermitted construction work, changes of use, and other related problems.
- Issue notices of violations and citations; prepare documentation and evidence for adjudication and court hearings.
- Participate and assist in adjudication and court hearings; inspect community conditions including property maintenance and building maintenance.
- Ensure compliance with applicable codes, ordinances, and regulations.
- Research property ownership, land characteristics and occupancy status utilizing internal and external data systems, internet resources and County records, when needed.
- Manage a case load including maintaining electronic database files and creating reports regarding inspection activities and findings.
- Coordinate property maintenance efforts with other associated Village departments and provide accurate referrals to relevant assistance programs.
- Perform field inspections of housing units requesting housing program funding.
- Determine client eligibility for assisted housing program, including inspecting property and housing units, and verifying income and family composition.
- Perform initial eligibility inspections of proposed work; counsel property owners regarding loan procedures, contractor bidding, and elements of contracts.
- Prepare job specifications for rehabilitation, work write-ups, and cost estimates; provide documentation and feasibility for loan packages.
- Prepare, review, and approve construction contracts; evaluate in-house estimates and bids from contractors; facilitate final payments to contractors upon review and approval of rehabilitation progress.
- Conduct pre-construction meetings with contractors and homeowners to review scope of work, explain procedures, and negotiate costs; analyze contractor bid estimates; prepare construction contracts for signature.
- Conduct progress inspections under the housing program guidelines to ensure compliance with Village codes and ordinances; verify contract work; settle complaints between contractors and homeowners; process work order changes as necessary; process and disburse payments to contractors.
- Conduct final walk-through of rehabilitation housing units; issue notices of completions.
- Maintain program records and participant files.
- Respond to public inquiries and complaints in a courteous manner.
- Provide information within the area of assignment.
- Investigate and resolve complaints in an efficient and timely manner.
Other important responsibilities and duties:
- 1. Coordinate and establish bidding and negotiations of rehabilitation contracts; assist property owners in contractor selection.
- 1. Conduct contractor workshops to establish criteria for performance standards; work with private and non-profit contractors regarding performance contracts with the Village.
- 2. Perform related duties and responsibilities, as required.
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QUALIFICATIONS
Knowledge of:
- Property maintenance related codes and ordinances enforced by the Village, including the International Code Council’s suite of building codes.
- Applicable Village, State, and Federal codes, ordinances, and regulations related to building construction.
- Basic principles and techniques of building inspection.
- Basic principles of structural design and engineering mathematics.
- Basic computer functions and techniques.
- Accepted safety standards and methods of building construction for commercial, industrial and residential buildings.
- Procedures, objectives, and performance requirements of various Village, State, and Federal rehabilitation programs.
- Community Development Block Grant requirements.
- Modern and complex principles and practices of building construction, materials and methods.
- Housing Quality Standards under the assisted housing and rehabilitation programs.
- Accepted safety standards and methods of building construction for single and multi-family housing units.
Ability to:
- Ensure that best in class customer service is provided to both internal and external customers and also embrace, support, and promote the Village’s core values, beliefs, and culture.
- Perform housing inspection and enforce Village public health, safety, welfare, property maintenance, and residential codes.
- Interpret and apply pertinent Federal, State, and Village codes and ordinances relating to building construction, building rehabilitation and property maintenance.
- Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations from plans, regulations and standard construction practices.
- Provide advice on property maintenance issues and requirements for residential buildings.
- Enforce Village codes and ordinances.
- Make mathematical computations rapidly and accurately.
- Operate a variety of office equipment including a computer in a safe and effective manner.
- Work independently in the absence of supervisor.
- Understand and follow oral and written instructions.
- Communicate clearly and concisely, both orally and in writing.
- Negotiate disputes and differences wit owners, tenants, contractors and the general public.
- Read and interpret building plans, blueprints, and specifications.
- Prepare cost estimates and job specifications.
- Work overtime as operations require.
- Establish and maintain interpersonal skills in the workplace to effectively communicate and interact with others.
- Maintain reasonable and predictable attendance
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
- Sitting for extended periods of time
- Operating assigned equipment.
Maintain effective audio-visual discrimination and perception needed for:
- Making observations
- Communicating with others
- Reading and writing
- Operating assigned equipment