Staff Accountant

POSITION DESCRIPTION: The Staff Accountant will be primarily responsible for monitoring the financial status of all TAY and Housing Programs and funding including but not limited to preparing monthly invoices and performing the related bookkeeping functions, creating a budget for all newly proposed grants, performing forecasting for existing grants and closely monitoring all aspects of the budget. Additionally, the individual within this role will assist with preparing monthly grant financial reports for meetings with program managers and assist with other accounting tasks assigned based on department needs.

The Staff Accountant reports to the Fiscal Compliance Supervisor and supports the accounting department in providing financial reports to managers, board, and other staff members.

This position is hybrid (3 days in office/ 2 days remote).

REQUIREMENTS & QUALIFICATIONS:

• Prior experience as Fiscal Compliance Support or the equivalent level of work experience for a period of at least 2 years
• Bachelor's degree in accounting or 4 years of experience of accounting in a non-profit organization
• Experience and knowledge of GAAP, general ledger, and financial statements
• Must be able to perform complex accounting duties to include maintenance and analysis of accounting records
• Knowledge of fund accounting with related professional experience in this area
• Knowledge and experience in accounts receivable and/or accounts payable functions
• Non-profit and/or government contract experience
• Knowledge of MIP Fund Accounting system preferred
• Intermediate to advanced skills in MS Excel
• California Driver's License and Car Insurance required

DUTIES AND RESPONSIBILITIES:

1.  Ability to analyze current and new grant agreements and reporting requirements.

2.  Maintain reconciliation of accounting records with reports to grantors

3.  Determine calendar of due dates for invoices, budget amendments, budget modifications and other contractual conditions

4.  Prepare and create monthly analysis of grant (prior and/or current) revenues for cost  reimbursement contracts.

5.  Maintain and update grants schedule for governmental and non/governmental grants monthly for  distribution to managers and directors.

6.  Assist with grant audits performed by funding agencies.

7.  Prepare monthly invoices for all TAY, Housing, and Unaccompanied Children Transitional Foster Care (UC-TFC) programs and follow up with payments.

8.  Record related A/R entries into the accounting system.   

9.  Closely monitor all grants financial status against the budget

10.  Prepare monthly forecasting for all grants.  

11. Prepare monthly financial reports for meetings with program managers, directors, leadership, and  the Board of Directors, as requested.

12.  Create budgets for newly proposed grants.

13.  Create budget modifications for existing grants if needed.

14. Keep track of all internal and external due dates and create and submit reports according to the requirements and prior to the stated due dates.

15.  Perform other duties according to department and/or agency needs.

WORKER TRAITS AND CHARACTERISTICS:

• Demonstrates a commitment to the organization's goals and missions
• Demonstrates an elevated level of integrity and trust regarding working in a very confidential setting
• Collaborative and can work well with others
• Enjoys analytical work and processes involving many people and a variety of challenges and concerns
• Ability to meet deadlines and maintain a cooperative spirit in a challenging and busy work environment
• Adheres to all legal parameters for ensuring and maintaining clients' confidentiality including HIPAA and all State and Federal laws
• Must be flexible to work over-time during the busy season
• Strong interpersonal and communication skills
• Detail Oriented

PHYSICAL DEMANDS:

• This is a primarily sedentary position with the individual primarily sitting at a desk
• Knowledge and ability to use modern office equipment
• Ability to type and enter data for prolonged periods of time
• Ability to receive, process and interpret data for extended periods of time
• Must be able to perform a wide range of physical demands such as sit, stand, bend, stoop push, pull, carry, and lift twenty pounds if necessary
• Must be able to drive an automobile or secure suitable and alternative means of transportation to other sites as needed

Confidentiality and Privacy

Adheres to all legal parameters for ensuring and maintaining clients' confidentiality including HIPAA, State and Federal laws. 

The Village Family Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.

Job Type: Full-time

Pay: $28.85 per hour

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in North Hollywood, CA 91606