What are the responsibilities and job description for the Administrative Assistant position at The Village Babies Development Center, LLC?
Administrative Assistant
VILLAGE BABIES DEVELOPMENT CENTER, LLC |South Orange, NJ| Part-Time
Location: South Orange, New Jersey
Job Type: Part-Time
Schedule: Monday–Friday, 12:00 PM–6:00 PM
Pay: $25.00 per hour
About the Position
A prominent and well-established preschool is seeking a professional, dependable, and highly organized Administrative Assistant to join our team. This position plays an important role in supporting the daily operations of the school and serving as a welcoming and professional point of contact for families, staff, and visitors.
The ideal candidate will be confident, composed, and personable, with excellent judgment and the ability to communicate effectively in a busy, family-oriented environment.
What You’ll Do
- Support the day-to-day administrative operations of the preschool
- Serve as a welcoming, professional point of contact for parents, families, staff, and visitors
- Answer and direct phone calls and respond to inquiries in a courteous and timely manner
- Assist with scheduling, correspondence, records, filing, and general office organization
- Support school leadership with administrative responsibilities and special projects
- Communicate important information clearly and professionally to families and staff
- Maintain confidentiality when handling student, family, employee, and school information
- Help address parent and visitor questions or concerns with professionalism and sound judgment
- Assist in maintaining an organized, efficient, and welcoming front-office environment
- Manage multiple priorities while maintaining attention to detail and a high level of service
- Represent the preschool in a manner consistent with its professional standards and reputation
What You’ll Need
- Minimum of 3 years of administrative or office experience required
- Excellent verbal and written communication skills
- Strong grammar, spelling, and written communication abilities
- Excellent interpersonal and public relations skills
- Demonstrated leadership ability and sound professional judgment
- Strong organizational and time-management skills
- A professional, polished, and composed demeanor
- Ability to multitask, prioritize, and remain calm in a busy environment
- Strong attention to detail and follow-through
- Proficiency with computers, email, Microsoft Office, and general office technology
- Ability to maintain confidentiality and exercise discretion
- Experience working in a preschool, school, childcare, or family-focused environment is a plus
- Bilingual English/Spanish is preferred
- A genuine interest in working in an educational environment and interacting positively with children and families
Hiring Process
A written grammar and communication assessment will be administered as part of the hiring process.
Schedule & Compensation
- Part-Time: Monday–Friday
- Hours: 12:00 PM–6:00 PM
- Pay: $25.00 per hour
If you are an experienced administrative professional who takes pride in exceptional communication, organization, and customer service, we would welcome the opportunity to hear from you.
Education
- High school diploma or equivalent (Required) Associate’s Degree (Preferred)
Experience
- Administrative Support: Minimum of three (3) years (Required); in an Early Childhood setting (Preferred)
Job Type: Part-time
Work Location: In Person
Pay: $25.00 per hour
Expected hours: 30.0 per week
Work Location: In person
Salary : $25