Content Operations Coordinator

Title: Content Operation Coordinator

Location: Hybrid WFH/Kenmore, WA

Pay: $25.00 - $35.00 per hour

Wage: $25-35/hour

Benefits: Health, Dental, PTO

Schedule: Weekdays; standard business hours

**Only candidates who email a Loom video to admin@healingvibrationsmedia.com will be considered.

In this video, please tell us why you are interested in this role and what would make you especially qualified for it. Please also indicate your level of interest in, and experience with, the YouTube platform.**

About The Vibe Media

The Vibe Media is a small but rapidly growing media company most well-known for our sound bath content on YouTube (@healingvibrations). Since 2018, we’ve grown from a hobby to a thriving business with a mission to create content that serves others. Our content aims to uplift, strengthen, and motivate people to improve their lives and communities.

We are more than just content creators—we’re also a brand with a growing physical and digital product lines. We are favorably positioned for aggressive growth in a competitive industry and are highly motivated to move quickly to maintain our competitive advantage.

We are seeking a candidate who can effortlessly provide order and accountability to a fast-paced environment within competing timelines and deliverables all while keeping the viewer and customer top of mind.

The Role

As our Content Operations Coordinator, you’ll manage content production and release schedules for various content types, channels, and platforms. This is a non-creative role responsible for keeping our pipelines organized, our tasks on schedule, and our content releases consistent across platforms.

You’ll work closely with all members of the team to ensure every project moves smoothly from concept → filming → editing → review → final publication. Your work will directly support our ability to scale output, stay organized, and deliver exceptional content to our audience.

As always, we’re looking for someone to become a long-term member of our growing family.

Who You Are

· Operationally Minded: You thrive in structured systems, enjoy organizing information, and keep complex workflows running smoothly.

· Detail-Oriented & Accurate: You notice small inconsistencies, catch errors before they cause issues, and take pride in precision.

· Process-Driven: You follow established SOPs, improve them when needed, and ensure every project moves cleanly through each stage.

· Dependable & Consistent: You manage recurring schedules, deadlines, and task queues with reliability and calm focus.

· Clear Communicator: You summarize information well, keep everyone aligned, and communicate changes quickly and professionally.

What You’ll Own

• Manage and update the master content calendar.
• Track all content across the full pipeline.
• Maintain and optimize ClickUp boards.
• Coordinate deadlines and deliverables.
• Prepare metadata for publishing.
• Quality check and upload content onto platforms.

Required Qualifications:

· 3 years of full-time experience in a corporate environment (media is a plus).

· A deep knowledge of task management software.

· A deep knowledge of Microsoft Office with an emphasis on Excel.

· Grade-A technical writing skills.

Preferred Qualifications:

· Bachelor’s Degree.

· A deep knowledge of AI tools and platforms.

· Career experience related to digital content.

· A familiarity with video production workflows and tools.

· A strong interest in and/or knowledge of the YouTube platform.

· An interest in the health and wellness space.

· A great sense of humor.