Leave of Absence Management Specialist - Temporary position

Leave Management Specialist (Temporary)

Department: Human Resources
Type: Temporary | Full-Time

We’re seeking a compassionate and detail-oriented Leave Management Specialist to oversee leave of absence administration for all staff, including clinicians. This temporary role serves as the primary contact for employees and leaders, ensuring seamless coordination with our absence management vendor and accurate entry into the HRIS system. You’ll manage State Paid Leave programs, ADA accommodations, and support broader HR initiatives.

Key Responsibilities:

• Administer FMLA, ADA, and State Paid Leave programs in compliance with applicable laws.
• Coordinate with third-party vendors and maintain HIPAA-compliant medical documentation.
• Track leave usage, ensure accurate payroll coordination, and manage benefit premium payments.
• Provide empathetic support to employees on leave and facilitate return-to-work processes.
• Generate reports, identify trends, and recommend process improvements.
• Support cross-functional HR projects and maintain up-to-date knowledge of legal changes.

Education and Skills:

• Bachelor’s degree in HR (preferred) and 2 years of direct leave administration experience.
• Strong knowledge of FMLA, ADA, OR/WA State Paid Leave laws.
• Exceptional communication, organization, and problem-solving abilities.
• Proficiency in Microsoft Office and HRIS systems.

Pay Range:

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked. Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of background screen and immunization requirements.