Medical Records Coordinator

Overview

Behind every great patient experience is great organization. We’re seeking a Medical Records Coordinator who takes pride in accuracy, confidentiality, and teamwork to help keep our practice running smoothly. If you’re detail-oriented, dependable, and interested in healthcare administration, this role is a great opportunity to grow within a respected medical practice.

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Employment Type: Full Time

Location: Hackensack, NJ

Compensation: $15.58 - $21.00 per hour

Compensation packages based on your unique skills, experience, and qualifications

As of the date of this posting, RCCA offers a comprehensive benefits package for this position, subject to eligibility requirements. In addition to the salary, we provide: Health, dental, and vision plans, Wellness program, Health savings account - Flexible spending accounts, 401(k) retirement plan, Life insurance, Short-term disability insurance, Long-term disability insurance, Employee Assistance Program (EAP), Paid Time Off (PTO) and holiday pay, Tuition discounts with numerous universities.

We believe these benefits underscore our commitment to the well-being and professional growth of our employees.

Responsibilities

• Scans and attaches all internal and external correspondence and electronic medical reports into patients’ medical record charts according to filing system.
• Pulls charts for scheduled appointments in advance according to guidelines. Ensures that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart.
• Prints, mails, and/or faxes patient chart information as requested and authorized. Documents all processes.
• Releases medical records information to persons or agencies according to state and federal regulations.
• Compiles and maintains patients’ medical records to document condition and treatment and to provide data for research, cost control, and care improvement efforts.
• Picks up out guides at designated locations and returns to Medical Records.
• Catalogues charts for storage and keeps electronic reports of those records.
• Submits requests for chart retrieval from storage if needed to comply with a medical records request.
• Monitors physician dictation and ensures completion in the EMR; alerts physicians who are behind.
• Logs and tracks new patients for scheduled meetings as required.
• Follows policies and procedures to contribute to the efficiency of the front office; provides back-up assistance as needed.
• Sends out dictations to referring providers via fax or electronic methods (including EMR direct messaging where applicable).
• Logs FMLA/Disability forms for provider completion; mails or faxes forms and contacts patients once completed.
• Sends outgoing faxes and distributes incoming faxes.
• Prepares correspondence, memos, forms, and other documents as requested by supervisor.
• Where applicable, may assist with converting files or preparing records for patient transfers between facilities.
  
  

Qualifications

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required.
• Entry-level position requiring 0–3 years of experience, preferably in a medical office setting.
• Previous experience in medical records preferred.
• Knowledge of electronic health record systems.
• Strong time management, organization, attention to detail, and quality focus skills required.