What are the responsibilities and job description for the HR Coordinator position at The US Oncology Network?
Overview
SCOPE: Under general supervision, provides clerical and administrative support to the human resources staff. Perform various activities including greeting employees, screening calls, maintains appropriate records. Provides general and routine assistance to employees. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards and Shared Values.
Responsibilities
High school diploma or equivalent and at least two (2) years Human Resources or equivalent administrative experience preferred.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employment site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office, clinical or classroom environment and requires significant interaction with corporate and network staff. Work will involve in-person interaction with co-workers and management and/or clients. Work may require occasional travel by automobile.
SCOPE: Under general supervision, provides clerical and administrative support to the human resources staff. Perform various activities including greeting employees, screening calls, maintains appropriate records. Provides general and routine assistance to employees. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards and Shared Values.
Responsibilities
- Maintains personnel files in accordance with employee confidentiality, policies and procedures, and all regulatory/accreditation requirements.
- Maintains resume tracking database, scheduling candidate interviews, and posts job openings to intranet.
- May complete initial forms for pre and post employment screenings.
- Screens, inquires, and answers employees routine HR questions.
- Participate in career fairs or recruitment events as assigned.
- Provides additional contact information when appropriate (ie, benefit providers). Forwards non-routine inquiries to the appropriate HR member.
- May run HRIS queries or reports, maintain logs, and enter information into the HRIS system.
- As directed, schedules meetings, orders foods, arranges facilities, and prepares presentations and hand outs.
- May provide administrative assistance for company sponsored events.
- Coordinate and manage the end‑to‑end employee onboarding process for new hires.
- Prepare and distribute offer letters, new hire packets, and onboarding materials.
- Schedule and conduct new hire orientation sessions, ensuring completion of required forms and acknowledgements.
- Provide administrative support for benefits enrollment, changes, and employee questions.
- Coordinate pre‑employment requirements such as background checks, reference checks, I‑9 verification, and credentialing as applicable.
- Enter and maintain accurate employee data in the HRIS and personnel files.
- Partner with managers, IT, payroll, and other departments to ensure a smooth onboarding experience (system access, badges, equipment, etc.).
- Serve as a welcoming first point of contact for new employees and address onboarding‑related questions.
- Other duties as requested.
High school diploma or equivalent and at least two (2) years Human Resources or equivalent administrative experience preferred.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employment site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office, clinical or classroom environment and requires significant interaction with corporate and network staff. Work will involve in-person interaction with co-workers and management and/or clients. Work may require occasional travel by automobile.