What are the responsibilities and job description for the HR Assistant position at The US Oncology Network?
SCOPE :
Under direct supervision, assists in requests for background investigations for new hires to ensure timely processing. Reviews multiple documents; interprets investigative reports; follow-up for missing applicant information; data entry; communicates with Regional HR Directors, the Compliance Department, and requestors of background checks. Maintains multiple spreadsheets for tracking purposes, and reviews analytical reports to ensure timely processing. Sends notices to employees with an adverse report. Ensures confidentiality of all background check work. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.
Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES :
-Conducts timely review of all applicant documents and investigative reports and follows up with the Regional HR Directors on those applicants with problem reports (discrepancies, criminal reports, and probable sanctions), obtains documents to clear up discrepancy, and when necessary, authenticates those documents by contacting employer or school. Sends Adverse Letter and documents to applicant, when required.
-Prints and reviews daily all email or faxes of new applications and release forms, ensures completeness and level of background screen required, and enters required data for background check.
-Reviews the daily new hire report and enters relevant data for a FACIS screen, and prints reports.
-Maintains pending file of incomplete applications, which includes notifying Regional HR Directors of need for missing applicant information, following up as needed, and completing data entry process once data is received.
-Daily entry into multiple spreadsheets used for tracking purposes.
-Utilizes electronic file storage system for all background reports and relevant incumbents.
Qualifications
MINIMUM QUALIFICATIONS :
High school diploma or equivalent. This entry-level position, requires 0-2 years of experience in office administration, and proficiency in MS Word and Excel. Good verbal and written communication skills are essential. Excellent organizational skills are necessary in this role, as well as detail-orientation and a professional demeanor. Familiarity with MS Outlook and PeopleSoft databases are preferred.
